Wisconsin Department of Children and Families

Protecting Children, Strengthening Families, Building Communities



DMCPS Policies and Procedures

The Division of Milwaukee Child Protective Services' (DMCPS) policies, procedures, and memos can be found below. DMCPS policies and procedures detail child welfare service delivery in Milwaukee provided by the DMCPS and contracted agencies. Policies are displayed below by the release date or type a keyword into the search bar (below) to find a specific policy. All informational resources from DMCPS and DCF (such as guides and job aids) can be found in the Resources column below and are hyperlinked within the related policy and/or memo. Please note DMCPS administrative policies and some DMCPS resources are only accessible to DCF employees.

Other policy related resources can be found on the DCF website here:

Acronyms for Policy Codes

  • ADM - Administrative
  • FCA  - Foster Care and Adoption
  • IA - Initial Assessment
  • IIH - Intensive In-Home
  • OCM - Ongoing Case Management
Date Policy Code Policy or Memo Resources
6/26/2017 FCA 14.00, IA 10.00, OCM 16.00 Independent Investigation Assessments  
6/21/2017 IA 23.00, OCM 7.02 Medical Coverage for Children Entering Out-of-Home Care Policy eWiSACWIS person management user guide
6/12/2017 IA 33.00 OCM 44.00 Birth to 3 Program Referrals Policy

DMCPS Forms webpage: Birth to 3 Referral Form; Birth to 3 Consent Form; Birth to 3 Parent and Child Rights; Brochure

6/6/2017 2017-04-memo Out-of-Home Care Providers Part A Form Process Memo

DSP memo 2016-07

OHC Providers Part A Form

DMCPS TPC Checklist

5/18/2017 ADM 1.00 OCM 50.00 Out-of-home Care Overpayments, Collections, and Reconciliation Policy DCF-F-2890-E Form: DMCPS Overpayment (contact the DCF fiscal processing coordinator to obtain this Microsoft Excel form) 


5/1/2017 IA 34.00 IIHS 12.00 OCM 53.00 Missing Children Policy eWiSACWIS user guide: Missing Child Reporting and Assessment and Imaging person 
5/1/2017 IA 60.00 OCM 60.00 Photo Documentation Policy

eWiSACWIS user guide: Imaging person (explaining how to upload a child's photo) and Missing Child Reporting and Assessment

4/10/2017 2017-03-memo Request for Higher Level of Care (HLOC)Memo DMCPS HLOC Request Form dcf-f-5184-e
4/10/2017 2017-02-memo CAC Hours

DMCPS Policy IA 9, IIHS 2, OCM 4: Medical Evaluations for Children Policy

DMCPS Memo: Process for Scheduling Medical Evaluations

4/10/2017 IA 9.00, IIHS 2.00, OCM 4.00 Medical Evaluations for Children Policy
and Process for Scheduling Medical Evaluations Memo
DMCPS memo 2017-02: CAC Hours


IA 46.00 IIHS 14.00 Informal Disposition Agreement (IDA) Policy
8/26/2016 ADM 4.00 DMCPS Appeal Process for Substantiated Maltreatment Policy

DCF Memo series 2014-07 and 2017-13

7/15/2016 FCA 21.00 IIHS 6.00 OCM 48.00 Respite Care Policy and Memo Respite Care Placement eWiSACWIS instructions; DSP Memo Reasonable and Prudent Parenting Standard
7/15/2016 IA 5.00 OCM 5.00 Sexual Offender Registry Process Policy and Memo SOR Contact Information Job Aid

IA 30.00 OCM 27.00

Guardianship Policy 
and Memo
DMCPS Guardianship Access Screening Job Aid
5/20/2016 IA 49.00 OCM 46.00 IIHS 10.00 Consultations with DMCPS Health  Unit Policy 
and Memo
OA and IA Supervisor Assignments for Health Alerts and EDS Reports
5/13/2016 IA 61.00 OCM 61.00 Education Passport Policy  and Memo

DMCPS Education Passport Contacts

Education Passport Form Sample

Education Passport Quick Reference Guide for eWiSACWIS;

eWiSACWIS Education Passport Training (2015)Caseworker Desk Guide

DMCPS Education Passport Flowchart

7/28/2015   Substantiation Decisions with Minors Memo n/a

IA 32.00  OCM 1.00

Case Transition Policy and Memo Case Transition FCTM Agenda Supplement A
4/24/2015 IA 7.01 OCM 3.00 Protective Planning Policy 
and Memo
DSP memo 2016-01 Protective Planning Documentation
4/20/2015   Licensing of Foster Homes and Placement of Children Located in Neighboring Counties Memo n/a
4/10/2015   Foster Care Health Screens for Children Placed Outside of the Six Pilot Counties Memo n/a
4/3/2015   Extension of Out-of-Home Care : Requesting a Court Hearing Memo  n/a
3/16/2015   Intensive In-Home Services Friday Staffing Memo Attachment
8/1/2014 IA 1.01 Milwaukee Police Department Notification Policy and Memo n/a
6/9/2014 IA 8.01 OCM 1.02 Referral to Fatherhood Advocate Services Policy 
and Memo
DCF-F-2760-E Referral to Fatherhood Advocate Services
4/24/2014   Parents Abduction of a Child in DMCPS Custody Memo n/a
3/12/2014   Care4Kids Enrollment Update Memo n/a
3/3/2014   Initial Assessment Transition to Ongoing Services and Confirming Safe Environment when Children are Place in Out-of-Home Care Memo n/a
3/3/2014 IA 60.00 OCM 60.00 Utilization of Pictures or Video Policy and Memo (under review) n/a
2/12/2014 IA 50.00 IIHS 13.00 OCM 51.00 Non-custodial parent policy  
1/21/2014   Entering Placements in eWiSACWIS Memo n/a
7/2/2013 IA 51.00, IIHS 13.00, OCM 52.00 Placement Referral Unit Policy n/a
8/21/2013 IA 39.00, IIHS 16.00, OCM 33.00 Organizing and Closing Case Files Policy Case Files Job Aid
4/15/2013 IA 53.00, IIHS 15.00, OCM 55.00 Pre-Disposition Notice of Change of Placement Policy Letter Template: Notice of Pre-Dispositional Change of Placement
10/18/2012 IA 52.00, OCM 51.00 Verification of Kinship Relationship and Residency Policy DCF Kinship Care webpage
3/31/2012 OCM 8.01 Approval of Foster Care Maintenance Rates in Excess of $2,000 n/a
3/16/2012 OCM 12.05 Consent for School Activities for Children in Out-of-Home Care  


OCM 10.02 Establishing Guardianship for Accessing Adult Disability Services Prior to Youth Leaving Foster Care Policy n/a
1/12/2012 IA 25.01, OCM 17.00 Ongoing Case Management Registered Nurse Response to Suspected Child Maltreatment  
8/9/2011 IA 20 OCM 6.00
Disclosure of Information to Foster Parents and Orange Packet Placements Policy n/a
7/25/2011 OCM 2.01, SS 8.00 Protocol for Ongoing Case Management and Safety Services Family Team Meetings Guidelines for Family Team Meetings
3/23/2011 IA 23 OCM 7.02 Medical Coverage for All Children Entering Out-of-Home Care Letter to Medical Providers: Foster Child Information for Medical Coverage
2/17/2011 IA 25.01 OCM 4.02 Child and Adolescent Needs and Strengths (CANS)Assessment for Children Who Enter and Continue in Out-of-Home Care Policy n/a
7/28/2010 FCA 13.00 IA 17.00 OCM 12.00 Placement of a Child in Out-of-Home Care  
7/12/2010 FCA 13.05 OCM 12.04 Caregiver Support and Placement Stabilization Efforts  
6/16/2010 FCA 10.10 OCM 10.10 Relative Caregiver Licensing Decision n/a
9/8/2009 FCA 10.00 IA 16.00 OCM 10.00 Pre-placement Screening and Placement Plan for Potential Unlicensed Relatives n/a
8/1/2007 OCM 21.01 Signature of Guardian and Legal Custodian DMCPS Policy IA 27, OCM 21: Temporary Guardianship
8/1/2007 FCA 18.00 OCM 14.00 30 Day Notification to Foster Parents of Intent to Remove Child  
8/01/2007 IA 27.00 OCM 21.00 Temporary Guardianship

DMCPS Policy OCM 21.01: Signature of Guardian and Legal Custodian

8/1/2007 FCA 14.00 IA 10.00 OCM 16.00 Independent Investigation  
8/1/2007 IA 15.00 OCM 9.00 Early Identification of Relatives n/a
8/1/2007 IA 25.00, OCM 4.01 Medical Screening for Children Entering Placement Policy n/a
8/1/2007 IA 18.00 OCM 11.00 Referral to CHIPS Kinship Care Program  
3/1/2007 IA 22.00 OCM 7.00 Referral to Financial Assessment Services Team (FAST)  
4/20/2006 OCM 24.00 Requesting a Revision of a Dispositional Order  
3/1/2006 OCM 18.00 Processing CHIPS Dispositional Orders and Court Extension Orders