Wisconsin Department of Children and Families

Protecting Children, Strengthening Families, Building Communities

Green computer key with the word "access" written on it.Security Request Process

I Need Access to.... How Do I Get It?

Below you can find instructions for requesting access to DCF's IT programs. Click the desired tab to see the instructions. If you need child care system access, visit the Security Access Guide for Child Care Agency Workers for a complete list of request forms.

Submission Instructions

Please submit one pdf per form to DCF Service Desk. Also, please make sure forms are complete and have proper signatures. We will not be accepting electronic signatures.

Barrier Screening Tool (BST)

Who should have access?

W-2 Agency workers who need to use the Barrier Screening Tool to gather information about a W-2 applicant or participant’s medical, emotional, and learning needs will need access to the BST.

Request Process

  1. Access form DCF-F-2903-E..
  2. Fill out the general information at the top of the form.
  3. In User ID (DWD / Wisconsin Account Creation Screen), fill in your WIEXT ID.◾If you do not already have a WIEXT ID, go to
  4. Make sure the appropriate level of access and counties are specified in the Access Requested Section.
  5. Print the form
  6. Sign the form, have your supervisor and Agency security Officer sign the form on the appropriate lines.
    Note: For DCF employees, the Security Officer information can be left blank because DCF Security is your security officer.
  7. Scan form and submit it via email to dcfservicedesk@wisconsin.gov.
  8. DCF Security will email you letting you know if your request has been granted and processed or denied.

Turnaround Time Expected

3 Business Days

Benefit Recovery Investigation System (BRITS)

Who should have access?

Agency /County/Tribal Workers , External Contracted Agencies and Various State Employees who perform Fraud Tracking and Investigation activities for IM, W-2 and/or ChildCare programs as well as DHS-OIG.

Request Process

  1. Access form DCF-F-5122-E BRITS Application – User Setup Form
  2. Fill out the form according to instructions.
  3. DCF Security will email you letting you know if your request has been granted and processed or denied.

Turnaround Time Expected

3 Business Days

Birth Query (Vital Records)

Who should have access?

Child Support and W-2 Agency Workers.

Request Process

  1. User fills out form DCF-2923-E.
  2. Fill out the general information at the top of the form.
  3. In Question 13. A1, select other, and type in birth query.
  4. In question 17, fill in your WIEXT account name next to DWD WI Logon ID.
  5. Print the form
  6. Sign the form, have your supervisor and Agency security Officer sign the form on the appropriate lines.
    Note: For DCF employees, the Security Officer information can be left blank because DCF Security is your security officer.
  7. Fax form to 608-327-6420.
  8. DCF Security will email you letting you know if your request has been granted and processed or denied.

Turnaround Time Expected

3 Business Days

CARES

W-2 and IM agency users

Fill out form F-00476 and e-mail to DHS CARES Security.

All other users

  1. User electronically fills out form DCF-2923-E
  2. Supervisor electronically signs the form, and acquires other needed signatures
  3. Security Officer attaches form to an email, and sends to DCF Service Desk
  4. DCF Security emails User/Security Officer when processed

Turnaround Time Expected

5 Business Days

CARES Worker Web (CWW)

W-2 and IM agency users

  1. Fill out form F-00476 and e-mail to DHS CARES Security.
  2. CWW requires a WAMS ID. Visit https://on.wisconsin.gov/WAMS/SelfRegController to create one.

All other users

  1. User electronically fills out form DCF-2923-E
  2. Supervisor electronically signs the form, and acquires other needed signatures
  3. Security Officer attaches form to an email, and sends to DCF Service Desk
  4. DCF Security emails User/Security Officer when processed

Turnaround time expected

5 business days

Child Care Provider Access (CCPI)

Who should have access?

Child care providers, local county/tribal child care workers and state staff.

Request Process

  1. Providers fill out form DWS-12552 and local staff fill out form DCF-F-DWSW-13358-E.
  2. Print the form
  3. Sign the form, have your supervisor sign the form. Milwaukee Providers fax form to Michelle Balistreri at 414-289-5844, all others Email or fax it to your County’s Child Care Coordinator (see list at http://dcf.wisconsin.gov/files/wishares/pdf/coordinators.pdf). Child Care Coordinator signs form and forwards it to Agency Security Officer.
    Note: For DCF employees, the Security Officer information can be left blank because DCF Security is your security officer.
  4. Michelle Balistreri or Agency Security Officer signs form and forwards it to DCF Security via Email to DCFDFSSecurityChanges@wisconsin.gov or via Fax to 608-327-6420.
  5. DCF Security will email you letting you know if your request has been granted and processed or denied.

Turnaround Time Expected

3 business days

Child Care Statewide Administration on the Web (CSAW)

Who should have access?

Local county/tribal child care workers and state staff.

Request Process

  1. Providers fill out form DCF-F-DWSW-13358-E.
  2. Print the form
  3. Sign the form, have your supervisor and Agency security Officer sign the form on the appropriate lines.
    Note: For DCF employees, the Security Officer information can be left blank because DCF Security is your security officer.
  4. Email form to dcfsecurity@wisconsin.gov or Fax form to 608-327-6420.
  5. DCF Security will email you letting you know if your request has been granted and processed or denied.

Turnaround Time Expected

3 business days

Child Support Partner Resource (CSPR) SharePoint site 

Who should have access?

DCF employees can request access using their DCFINT domain credentials. DCF partners that need to access the information on the Child Support Partner Resources will need to create a WIEXT account.

Request Process

  1. User fills out form DCF-2923-E.
  2. Fill out the general information at the top of the form.
  3. In question 13.A1, check CSPR.
  4. In question 13.A3, non-DCF users must fill in your WIEXT account name (a.k.a. DWD\Wisconsin Logon ID) next to Provide WIEXT ID.’
  5. Print the form or save as a document.
  6. Sign the form, have your supervisor and Agency Security Officer sign the form on the appropriate lines.  Electronic signatures are also accepted.
    Note: For DCF employees, the Security Officer information can be left blank because DCF Security is your security officer.
  7. Email the form as an attachment to DCFServiceDesk@wisconsin.gov and request access to the CSPR SharePoint site.
  8. DCF Service Desk will create a request to DCF BCS System Support and Development
  9. BCS will review the request and approve or deny it and forward the ticket to DCF security.
  10. If denied, DCF Security will notify the requestor. If approved, DCF Security will grant access.
  11. Upon setup completion, DCF Security will notify requestor and close Request.

Turnaround Time Expected

3 business days

Emergency Assistance Tracking System (EATS)

Who should have access?

W-2 Agency partners who gather information about eligibility for Emergency Assistance will need access to EATS.

Request Process

  1. Access form DCF-F-2903-E.
  2. Fill out the general information at the top of the form.
  3. In User ID (DWD / Wisconsin Account Creation Screen), fill in your WIEXT ID.
  4. Make sure the appropriate level of access and counties are specified in the Access Requested Section.
  5. Print the form
  6. Sign the form, have your supervisor and Agency security Officer sign the form on the appropriate lines.
    Note: For DCF employees, the Security Officer information can be left blank because DCF Security is your security officer.
  7. Scan form and submit it via email to DCFServiceDesk@wisconsin.gov.
  8. DCF Security will email you letting you know if your request has been granted and processed or denied.

Turnaround Time Expected

3 business days

Direct Certification Program (DCP)

Who should have access?

School District personnel that certify children to be eligible for free school meals.

Request Process

  1. User fills out DCF-F-2478-e, signs form, has Supervisor sign form. Supervisor Emails form to dcfsecurity@wisconsin.gov or faxes it to 608-327-6420.
  2. User receives confirmation that access has been granted.

Turnaround Time Expected

3 business days

EOS

Who should have access?

Local county/tribal child support workers and certain MECA, DMCPS and other state staff.

Request Process

  1. User fills out form DCF-2923-E.
  2. Print the form
  3. Sign the form, have your supervisor and Agency Security Officer sign the form on the appropriate lines.
    Note: For DCF employees, the Security Officer information can be left blank because DCF Security is your security officer.
  4. Email form to dcfsecurity@wisconsin.gov or fax form to 608-327-6420.
  5. DCF Security will email you letting you know if your request has been granted and processed or denied.

Turnaround Time Expected

5 business days

eWISACWIS

Who should have access?

Local county/tribal child welfare agency staff, appropriate State staff, and other authorized users.

Request Process

  1. User reads DCF eWiSACWIS memo dated February 26, 2007 – eWiSACWIS: Confidentiality and Access to the System
  2. User reads DCF eWiSACWIS confidentiality policy – Access to eWiSACWIS and Information Contained in eWiSACWIS
  3. User signs CFS-2275 – eWiSACWIS Use Agreement
  4. User accesses the Wisconsin Web Access Management System (WAMS) to create a Wisconsin User ID and Password.
  5. For local county/tribal agency staff: User’s Supervisor creates a new security request to add the user as a new worker in eWiSACWIS.

For State agency staff and other authorized users: User’s Supervisor contacts Jenny Bundrage (DCFeWiSACWISRequests@wisconsin.gov or 608-422-6593) to add the user as a new worker in eWiSACWIS.

Turnaround Time Expected

3 days

KIDS

Who should have access?

Local county/tribal child support workers and certain MECA, DMCPS and other state staff.

Request Process

  1. User fills out form DCF-2923-E.
  2. Print the form
  3. Sign the form, have your supervisor and Agency Security Officer sign the form on the appropriate lines.
    Note: For DCF employees, the Security Officer information can be left blank because DCF Security is your security officer.
  4. Email form to dcfsecurity@wisconsin.gov or fax form to 608-327-6420.
  5. DCF Security will email you letting you know if your request has been granted and processed or denied.

Turnaround Time Expected

5 business days

W-2 Plans

Who should have access?

W-2 Agency Workers

Request Process

  1. Access form DCF-F-2903-E.
  2. Fill out the general information at the top of the form.
  3. In User ID (DWD / Wisconsin Account Creation Screen), fill in your WIEXT ID.
  4. Make sure the appropriate level of access and counties are specified in the Access Requested Section.
  5. Print the form
  6. Sign the form, have your supervisor and Agency Security Officer sign the form on the appropriate lines.
    Note: For DCF employees, the Security Officer information can be left blank because DCF Security is your security officer.
  7. Scan form and submit it via email to DCFServiceDesk@wisconsin.gov.
  8. DCF Security will email you letting you know if your request has been granted and processed or denied.

Turnaround Time Expected

3 business days

Webl/WISDOM

Who should have access?

W-2 Agency partners who gather data about participants may need access to WebI.

Request Process

  1. Access form DCF-DWSW13916-E.
  2. Fill out the form.
  3. Print the form
  4. Sign the form, have your supervisor and Agency security Officer sign the form on the appropriate lines.
    Note: DCF employees will need to use the DCF-F-2935-E DATAMART Access form (available on the DCFWEB Intranet)
  5. Fax form to 608-327-6420’ or scan form and submit it via email to DCFServiceDesk@wisconsin.gov or fax form to 608-327-6420.
  6. DCF Security will email you letting you know if your request has been granted and processed or denied.

Turnaround Time Expected

3 business days

WISCCRS (Formerly CCPC)

Stat and local child care licensing and certification staff.

Request Process

  1. Access form DCF-F-2666-E.
  2. Fill out the general information at the top of the form.
  3. In question 6, fill in your WIEXT ID.
  4. Make sure the appropriate level of access and county are specified in questions 4 and 5.
  5. Print the form
  6. Sign the form, have your supervisor and Agency security Officer sign the form on the appropriate lines.
    Note: For DCF employees, the Security Officer information can be left blank because DCF Security is your security officer.
  7. Fax to 608-327-6420.
  8. DCF Security will email you letting you know if your request has been granted and processed or denied.

Turnaround Time Expected

3 business days

Youngstar

Who should have access?

State and regional YoungStar workers.

Request Process

  1. Access form DCF-F-4095-E.
  2. Fill out the general information at the top of the form.
  3. In question 6, fill in your WIEXT ID.
  4. Make sure to enter the Organization, County or Tribe name in question 3, to select the Role(s) of the Applicant in question 4, and the to specify the YoungStar Region(s) in question 5.
  5. Print the form
  6. Sign the form, have Supervisor sign the form, scan form and submit it via email to dcfsecurity@wisconsin.gov.
  7. DCF Security will email you letting you know if your request has been granted and processed or denied.

Turnaround Time Expected

3 business days