Wisconsin Department of Children and Families

Protecting Children, Strengthening Families, Building Communities

 

 

African American child care provider and child

Wisconsin Shares Information for Child Care Providers

This page contains information and resources for child care providers/centers serving children eligible for Wisconsin Shares Subsidy Program.

 

 

DCF Provider Newsletter

The DCF Provider Newsletter is written quarterly and sent to child care providers participating in YoungStar. The newsletter contains important information and is a great resource for best practices and news regarding YoungStar and Wisconsin Shares program.

Providers Who Want to Accept Wisconsin Shares Child Care Subsidies

If you are a Wisconsin child care provider who wants to accept families using Wisconsin Shares Child Care Subsidy, please read through the information and complete all of the required steps.

Out-of-State Providers Who Want to Accept Wisconsin Shares Child Care Subsidies

If you are a non-Wisconsin child care provider who wants to accept families using Wisconsin Shares Child Care Subsidy, please read through the out-of-state provider information and complete all of the required steps.

Local Agency Contact List for Child Care Providers

Find your Wisconsin Shares contact by using this list of contacts for child care providers by county/tribe.

Child Care Provider Information (CCPI)

CCPI system enables child care providers and centers to have internet access to the Child Care Subsidy System, the computer system which runs the child care subsidy program.

This CCPI Online Availability Calendar provides a monthly calendar view of the house that CCPI is available for entering attendance and/or for other inquiries.

 

Child Care Provider Portal (CCPP)

The Child Care Provider Portal (CCPP) enables child care providers and centers to access information on the MyWIChildCare authorizations and payments. View the Training Video for further information on the new portal. View or download the Child Care Provider Portal User Guide.

Request access to the CCPP.

 

 

Wisconsin Shares Policy for Providers

Provider Requirements for Receiving Wisconsin Shares Authorizations

Regulation

Child care providers must be regulated through licensing by the state, certified by a county or tribe, or operated by a Wisconsin public school board. Out-of-state providers must be regulated according to their state standards. Find out more about Licensing and Certification.

YoungStar Participation

Child care providers must participate in the YoungStar Quality Rating system.

Tax Identification Information

Child care providers must provide their tax identification information to their regulation agency. (Out-of-state and in-home certified child care providers must give their tax identification information to the local human services agency that issues their child care authorizations.)

FIS Contract

Child care providers are required to have a signed contract with Fidelity National Information Services (FIS), our Electronic Balance Transfer (EBT) card vendor, so that they can receive electronic fund transfers directly into their bank account.

Submission of Prices

Licensed and out-of-state providers must provide their full and part-time prices to the local human services agency that issues child care authorizations. See the list of Wisconsin Shares contacts for providers.

One-time Fingerprint-based Background Check

As part of 2013 Wisconsin Act 20, any individual seeking a license to operate a child care center or certification as a child care provider, or a contract under s. 120.13(14) to operate a child care program and who is receiving or wishes to receive WI Shares payment for providing child care services, shall complete a one-time fingerprint-based background check to verify the individual’s identity and obtain records of criminal arrests and convictions. When conducted through the Department of Justice (DOJ) the one-time fingerprint-based background check meets the requirements of the Caregiver Law for an annual name-based criminal history search from DOJ. The one-time fingerprint-based background check is required for:

  • Applicants for certification/licensure
  • Currently certified operators/licensees
  • Adult non-client residents
  • Adults employed or contracted in a caregiver role in the regulated program

Ensuring Continuity of Wisconsin Shares Authorizations During Child Care Program Transitions

In the case of a program ownership change, program location change, or a program changing the type of care provided, both families and providers must take a few steps to ensure that Wisconsin Shares Authorizations can continue. Read more.
 

Child Care Provider Limited Eligibility

Parents who are also child care providers may not receive Wisconsin Shares payments for providing child care for a child that lives with them. Additionally, child care providers are not eligible for Wisconsin Shares authorizations for child care at another child care provider unless they apply for and receive a waiver.

Parents who are child care providers (parent/providers) may be granted a waiver from their local county/tribal eligibility determining agency for individual children to receive Wisconsin Shares at another provider under the following circumstances:

  • The parent/provider is a foster parent, or
  • The parent/provider is a kinship care relative with a court order for placement and is receiving a kinship care benefit for the child, or
  • The parent/provider s a legal guardian receiving subsidized guardianship payments for the child, or
  • The child has a special need and the child's parent/provider is unable to care for the child at the provider's own home or group center, as verified by a physician or other qualified medical professional, or
  • The child is a child of a dependent minor parent who is enrolled in high school or a course that is approved by the state superintendent of public instruction for granting a high school graduation equivalency and resides with a person who is considered a parent and also a child care provider.

Confidentiality

All eligibility information obtained by agencies is confidential. Therefore, local agencies are limited in their discussion of cases with child care providers. Child care providers should ask parents to contact their worker if the provider is expecting an authorization, but it has not been made. Child care providers must not disclose information regarding Wisconsin Shares families for any purpose other than for the administration of the program.

Child Care Authorizations

Authorizations for child care can only be created after a family has submitted all of their required verifications and have been confirmed eligible for Wisconsin Shares by the local eligibility determining agency. Authorizations for child care can be delayed because the parent has not submitted all of the verification requirements.

Authorizations are based upon the eligible family’s need for child care while the parent(s) are engaged in their approved activity. If the parent’s needs for child care changes, the parent must contact the eligibility agency about that change.

Authorization Information

Authorization information will be mailed to child care providers when authorizations begin, end, or change and at least every 3 months.  Authorization information can be viewed through the Provider Portal.

Parent Share of the Cost of Child Care

Child care providers are responsible to collect the difference between the amount the parent pays with the MyWIChildCare card and the actual cost of child care.

The Wisconsin Shares Policy Manual

To see the complete Wisconsin Shares policy, or to search for specific policies, reference the Wisconsin Shares Policy Manual.