Wisconsin Department of Children and Families

Protecting Children, Strengthening Families, Building Communities

 

 

Wisconsin Permanency Roundtables

The Permanency Roundtable (PRT) process is a professional consultation designed to expedite permanency for children and youth in out-of-home care through innovative thinking, the application of best practice, and the “busting” of systematic barriers. The process includes required follow-up to ensure steps are being taken to advance the action plan.

Purpose, Outcomes, Values

Purpose

A Permanency Roundtable (PRT) is a structured, professional case consultation resulting in a plan to expedite permanency for a child in care. The PRT process identifies and “busts” systematic barriers to expediting permanency.

Expected Outcomes

The primary goal for every Permanency Roundtable (PRT) is to achieve legal permanence through

  • Reunification
  • Adoption
  • Guardianship

If the child’s permanency status remains the same immediately following the PRT, the expected outcome would be a reduction in the level of restrictiveness of the child’s living situation. Other expected outcomes include:

  • Increased staff competency
  • Strengthening systems integration

Key Values:

  • A sense of urgency
  • Relentless insistence upon permanency for each child
  • “New eyes” – a fresh perspective
  • Strengths-based, solution-focused, and non-blaming
  • “Out-of-the-box” thinking
  • Transparency and “real-time” learning
  • Accountability for results at all levels

Introduction to PRT

Permanency Roundtable Overview - is an overview of the Permanency Roundtable process.

Permanency Roundtable Manual - presents an introduction, definitions, and overview of the Permanency Roundtable process, necessary components, and resources.

Permanency Values Training - provides information about the values of permanency for child welfare workers and agencies.

PRT Case Documentation Materials

Foundation

Six Phases of the PRT - describes the different case consultation phases of a Permanency Roundtable.

Determination of PRT Cases - assists child welfare workers to determine if a specific case is appropriate and should be prioritized for a Permanency Roundtable.

eWiSACWIS Permanency Consultation Guide – provides instructions and visuals for the Permanency Consultation documentation process.

Scribe Guide - provides documentation instructions for the role of the Scribe at a Permanency Roundtable.

Genealogy Chart Template - will assist child welfare workers working with families to identify relatives in the child’s life.

Permanency Pact for Youth – is a handout describing the purpose and components of creating a Permanency Pact for youth.

Forms

Confidentiality Agreement for PRT - is an agreement to protect all child-specific and case information reviewed in the Permanency Roundtable process.

Permanency Consultation (DCF-F-2540-E) - provides a structure to the permanency consultation at a Permanency Roundtable.

PRT Legal Permanency Status - utilize to determine the child’s legal permanency status in the Permanency Roundtable process.

Presentation Tools

Initial Oral Case Presentation Tool - assists child welfare workers in orally presenting a case at a Permanency Roundtable. (Updated 08-19-2013 )

Initial Juvenile Justice Oral Case Presentation Tool - assists child welfare workers in orally presenting a juvenile justice case at a Permanency Roundtable.

Guardianship Oral Case Presentation Tool - assists child welfare workers in orally presenting a guardianship/custody case at a Permanency Roundtable.

ICWA Oral Case Presentation Tool - assists child welfare workers in orally presenting a ICWA case at a Permanency Roundtable.

Subsequent Oral Case Presentation Tool - assists child welfare workers in orally presenting a subsequent Permanency Roundtable.

Additional Resources

Lifebook – (English) is a template for child welfare workers and caregivers to utilize when creating a Lifebook for a child.

Lifebook – (Spanish) is a template for child welfare workers and caregivers to utilize when creating a Lifebook for a child.

Connectedness Chart for Youth – a tool to assist child welfare workers in helping youth identify their family and friend connections.

Youth Speak! - a resource providing the youth perspective along with advice for youth involved in the child welfare system.

PRT Facilitator Materials

Basics

Team Members Role Qualifications and Expectations - describes the role qualifications and expectation of team members that are part of the Permanency Roundtable process. (Updated 9-12-2012)

Facilitator Cheat Sheet - provides an overview of the Permanency Roundtable process and tips for the facilitator. (Updated 4-20-2015)

Development of Action Steps - describes the development of action steps during the Permanency Roundtable process.

PRT End of the Day Debriefing - guides a Permanency Roundtable facilitator in debriefing the day and Permanency Roundtable process.

Training

Facilitator Training Policy - presents the training requirements needed to facilitate a Permanency Roundtable. (Updated )08-24-2012

PRT Facilitator Trainee Tool - is utilized in the training process to become a facilitator of a Permanency Roundtable (Updated 11-15-2013)

PRT Facilitator Recertification Process - describes the recertification process to facilitate a Permanency Roundtable.

Phases

The following are the six phases of the PRT process. Each phase is a series of functions required to facilitate a permanency roundtable.

PHASE I - Welcome and Overview

PHASE II - Present the Case (Updated 12-4-2014)

PHASE III - Clarify and Explore

PHASE IV - Brainstorming

PHASE V - Action Planning (Updated 04-15-2015)

PHASE VI - Debrief

Contact Information

Permanency Program Planner
Department of Children and Families
201 E. Washington Ave.
P.O. Box 8916
Madison, WI 53708-8916
Phone: (608) 422-6943
Fax: (608) 266-0260