Wisconsin Department of Children and Families

Protecting Children, Strengthening Families, Building Communities

 

 

Providers Who Want to Accept Wisconsin Shares Child Care Subsidies Child care tea party

If you are a Wisconsin child care provider who wants to accept families using Wisconsin Shares Child Care Subsidy, please read through the below information and complete all of the required steps.

 

Step 1 Regulation

Child care providers must be regulated through licensing by the state, certified by a county or tribe, or operated by a Wisconsin public school board.

Find out more about Licensing and Certification.

Out-of-state providers must be regulated according to their state standards.

Read more about out-of-state providers accepting Wisconsin Shares.

 

A. Tax Identification Number

Child care providers must provide their Tax Identification Number to their regulation agency in order to be eligible to receive Wisconsin Shares.

 

B. One-time Fingerprint-based Background Check

As part of 2013 Wisconsin Act 20, any individual seeking a license to operate a child care center or certification as a child care provider, or a contract under s. 120.13(14) to operate a child care program and who is receiving or wishes to receive Wisconsin Shares payment for providing child care services, shall complete a one-time fingerprint-based background check to verify the individual’s identity and obtain records of criminal arrests and convictions. When conducted through the Department of Justice (DOJ) the one-time fingerprint-based background check meets the requirements of the Wisconsin Caregiver Law SS. 50.065 which requires an annual name-based criminal history search from Wisconsin Department of Justice.

Completion of the one-time fingerprint-based FBI background check is required for:

  1. Applicants for certification/licensure
  2. Currently certified operators/licensees
  3. Adult non-client residents
  4. Adults employed or contracted in a caregiver role in the regulated program

Learn more about background checks for child care providers.

 

Step 2 YoungStar Participation

Wisconsin child care providers must participate in the YoungStar Quality Rating System. Once your YoungStar contract is in place, DCF will generate a Fidelity National Information Services (FIS) Provider ID letter that provides you with your unique FIS Provider ID and instructions on where to go online to complete the FIS Provider Agreement. The FIS Provider ID is a letter followed by 6 numbers (Example E123456). The FIS Provider ID letter is also stored on the DCF Provider Portal in the Documents section.

 

Step 3 Submission of Prices

Licensed and out-of-state providers must provide their weekly full and part-time prices to the local human services agency that issues child care authorizations. See the list of Wisconsin Shares contacts for providers. Certified providers do not have to submit prices.

 

Step 4 Complete the FIS Provider Contract

Child care providers are required to have completed a agreement with Fidelity National Information Services (FIS), FIS is Wisconsin’s Electronic Benefit Transfer (EBT) card vendor. The FIS Provider contract must:

  • Include your FIS provider ID
  • Include your Tax Identification Number (TIN). Future annual 1099K documents will be sent to the provider from FIS instead of the State of Wisconsin.
  • Include your checking account number. Wisconsin Shares Payments from parents are made by Electronic Funds Transfer directly into the provider’s checking account.
  • Select a cutoff time of 6 p.m. to get your payments as soon as possible.

Providers can contact FIS Merchant Services at 800-894-0050 for assistance with the FIS Provider Contracting process from 8 a.m. to 5 p.m. Monday through Friday. FIS can take up to a week to review and approve the FIS Provider contract.


Once you have completed these steps, you will be able to have Wisconsin Shares authorizations made to your program.


Learn more about the MyWIChildCare EBT Card.