Out-of-State Providers Accepting Wisconsin Shares

Child care with children reading

 

If you are a child care provider operating a program outside of Wisconsin who needs an authorization to care for a child eligible for Wisconsin Shares Child Care Subsidy, please read and follow the instructions below, and submit the necessary paperwork.

Step 1 - Submit Required Forms

An out-of-state child care provider must submit the following items to the Wisconsin Bureau of Early Care Regulation (BECR) before an authorization can be written.

  1. A copy of the current/active license/certificate from the child care provider’s state.
  2. A completed W9 form that lists the child care provider’s Tax ID and Type.
  3. A completed Wisconsin Shares Participation Contract:  English  -  Spanish
  4. Child care provider’s birthdate.
  5. Wisconsin county that child(ren) live in.
  6. Ages of children served by the center and hours of operation.
  7. Date children began attending child care program (if newly enrolled within last three months).

Step 2 - Send Required Forms and Materials to the Bureau of Early Care Regulation (BECR)

The materials can be sent electronically to DCFCertificationSpecialist@wisconsin.gov (preferred), or faxed to 608-283-7477

Although mailing is not recommended as it will slow down the time it takes to process, materials may be mailed to:
Bureau of Early Care Regulation Central Office
201 W. Washington Ave., 4th Floor
PO Box 8916
Madison, WI 53708-8916

Once all of the required materials are received and entered into the licensing database by BECR, you will receive an email with additional information and instruction. If you have not received an email within five (5) business days after submission of complete materials to BECR, you may call 608-422-6027 to check on the status of your child care center.

 

Step 3 - Complete the FIS Provider Agreement

Once all of the required materials are received by BECR and entered into the licensing database, a Fidelity National Information Services (FIS) provider letter is generated with the provider's FIS ID, and a FIS Provider Agreement is sent to the provider. Providers may also complete the Provider Agreement online.

Child care providers are required to have completed a agreement with FIS.
FIS is Wisconsin’s Electronic Benefit Transfer (EBT) card vendor.

The FIS Provider Agreement must:

  • Include your FIS provider ID.
  • Include your Tax Identification Number (TIN). Annual 1099K tax documents will be sent to the provider from FIS instead of the State of Wisconsin.
  • Include your checking account number. Wisconsin Shares Payments from parents are made by Electronic Funds Transfer directly into the provider’s checking account.
  • Select a cutoff time of 6 p.m. to get your payments as soon as possible.

Providers can contact FIS Merchant Services at 800-894-0050 for assistance with the FIS Provider Agreement process from 8 a.m. to 5 p.m. Monday through Friday. FIS can take up to a week to review and approve the FIS Provider contract.

 

Step 4 - Provider Contacts Child Care Coordinator and Submits Private Prices

If licensed, the provider must contact the child care coordinator for the county where the child resides, and submit the child care prices to that coordinator. The county coordinator can then write an authorization.

Once these steps are completed, providers will be able to have Wisconsin Shares authorizations made to their program.

Learn more about the MyWIChildCare EBT card.