Overpayment Status Definitions

This page provides detail regarding each Overpayment Status.  The definitions below should help to more accurately select the appropriate Overpayment Status when adjusting an Overpayment's status is necessary. Possible Overpayment Statuses are as follows:

Outstanding

This status indicates that the Overpayment is true and has not been repaid.

Sent to Collections

This status should be used in instances where the provider has refused to cooperate with repayment of an overpayment and the county is pursuing collection through a Collections Agency. 
 

Uncollectible

This status should be used to indicate that the county has pursued all avenues for collection of the overpayment and have found the overpayment to be uncollectible.  The overpayment will remain deducted from the IV-E claim and will not be marked as repaid. 
 

Cancel

This status should be used to indicate that an overpayment was created erroneously.  Canceling an overpayment will back the deduction of those monies out of the IV-E claim.  Canceling an overpayment is an indication that the overpayment never really happened.
 

Cancel-Do Not Process

This status should be used to indicate that an overpayment was created erroneously. Canceling an overpayment will back the deduction of those monies out of the IV-E claim. Canceling an overpayment is an indication that the overpayment never really happened. This status will lock the payment month for reprocessing on that placement.

Cancel-Reprocess

This status should be used to indicate that the overpayment that was initially created needs to be regenerated because new information has been added that will alter the calculation of the overpayment.
 

Balance Write - Off

This status is system driven and indicates that a portion of this overpayment had been written-off at some point during collection of the overpayment.  The overpayment will be considered fully repaid even though a portion of it has been written-off. 

Settlement Write - Off

This status is system driven and indicates that a portion of this overpayment has been written-off, as part of a settlement agreement, at some point during collection of the overpayment.  The overpayment will be considered fully repaid even though a portion of it has been written-off.

Closed

This is the final status for all overpayments that have been fully repaid (without write-off occurring against the original overpayment).

 

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