Access and Initial Assessment Information Access Access is the process of receiving, analyzing and documenting reports of alleged child maltreatment. The functions of Access are as follows: Receive and document reports of alleged maltreatment from the community Identify families that the child protective services (CPS) system must respond to Determine the urgency of the response time Initiate an assessment of child safety and family strengths Indian Child Welfare at Access Tribal engagement should begin at the point of Access. A CPS agency is able to disclose information to the tribal social services department to support tribal staff in clearly identifying the child, facilitate a county-tribal collaborative response whenever possible, and facilitate the delivery of prevention and supportive services by the tribe. Requirements: When a report of abuse and/or neglect is received on an Indian child or unborn Indian child, the agency must notify the tribe of the report received within 24 hours. Additional Indian Child Welfare information is available at Wisconsin Indian Child Welfare Act. Initial Assessment Initial assessment is the process of gathering information to determine: If children in the home are safe by assessing the parent’s behaviors, protective capacities, and other family dynamics. What services may be needed to help the family, enhance parental protective capacities and establish a safe environment for the child(ren). If maltreatment occurred. There are three types of Initial Assessment: Primary, Secondary, and Non-Caregiver. The type of assessment is based on the relationship between the child and the alleged maltreater. Role of CPS Professional in a Primary Initial Assessment A primary assessment is completed when the alleged maltreatment is by parents, caregivers, other’s living in the household, or an unknown maltreater. The role of a CPS professional is to: Explain the Initial Assessment process to the family. Engage and collaborate with families in a culturally responsible manner Enquire about every child’s Native American heritage and collaborate with the child’s tribe if they are an Indian child Gain an understanding of the family’s strengths and needs Assist families in identifying and connecting with community resources and services as needed. Determine the need for CPS ongoing services (voluntary or court ordered). Gather information about the alleged abuse or neglect to determine whether maltreatment occurred. When threats to a child/ren’s safety are identified, collaborate with the parent/caregiver(s) to create a plan to keep the child/ren safely in their home whenever possible and keep connections to family, culture, and community. Collaborate as necessary with law enforcement, medical providers, licensing, regulatory, or administrative agencies. Role of CPS Professional in a Secondary or Non-Caregiver Initial Assessment A secondary or non-caregiver assessment is completed if the alleged maltreatment is by someone outside the family. The role of the CPS professional is to: Explain the Initial Assessment process to the family. Engage and collaborate with families in a culturally responsible manner. Enquire about every child’s Native American heritage and collaborate with the child’s tribe if they are an Indian child. Notify the family of their right to consent to an interview of their child as well as themselves. Assist parents in managing any Present Danger Threats to child safety, when needed. Determine the need for CPS ongoing services (voluntary or court ordered). Gather information about the alleged abuse or neglect to determine whether maltreatment occurred Collaborate as necessary with law enforcement, medical providers, licensing, regulatory, or administrative agencies. Assist families in connecting with community resources and services as needed Indian Child Welfare at Initial Assessment During Initial Assessment, CPS professionals must determine whether the child has American Indian heritage and might be affiliated with a tribe or tribes. The process required to make and document this determination is described in the Wisconsin Indian Child Welfare Act Desk Aid (DCF-P-2536). In all aspects of CPS intervention, an Indian child’s family and tribe must be informed and collaborated with by the CPS agency. The CPS professional is required to engage with the tribal worker during the IA and in developing any plans with the family. The Indian Child Welfare Act (ICWA) must be followed. Use of Separation/Placement of an Indian Child Active efforts are required when an Indian child is separated or placed as part of CPS intervention. These efforts include ongoing, vigorous and concerted interventions which are intended to promote communication, collaboration, and coordination with the Indian child’s tribe in all aspects of CPS intervention Active efforts also involve the responsibility of the CPS professional to comply with placement preferences. More information about active efforts can be found in this Active Efforts Guide (DCF-P-464) Additional Indian Child Welfare information is available at Wisconsin Indian Child Welfare Act. Access and Initial Assessment Resources Statutes, Standards, Policies Statutes Chapter 48 (the Children’s Code) is the Wisconsin statute governing the CPS Access and Initial Assessment process and requirements Standards Child Protective Services Access and Initial Assessment Standards guides practice for Wisconsin’s CPS Access and Initial Assessment functions. Child Protective Services Safety Intervention Standards guides practice for the assessment and intervention of safety in Wisconsin’s CPS system. Policy Memos Child Welfare Policy Memos - This is a searchable table of all active memos related to Wisconsin Child Welfare. WICWA Wisconsin Indian Child Welfare Act provides information on the required responsibilities for Indian child welfare practices in Wisconsin. Reports and Data Child Protective Services (CPS) Access Reports Dashboard provides cumulative information related to Access screening decisions and trends in Wisconsin. Initial Assessment (IA) Timeliness and Workload Dashboard provides data on performance in Initial Assessments, including workload detail. Child Welfare Case Record Continuous Quality Improvement Reports - Wisconsin’s child welfare system uses Continuous Quality Improvement (CQI) System to better understand what affects our system’s performance. This deeper understanding helps to guide improvements to: Child welfare practice Processes Outcomes Child Welfare Data and Reports- a collection of reports and data specific to Wisconsin Child Welfare. Additional Information Child Welfare and Program Definitions document discusses and defines terms frequently used in child welfare. Safety Plan Categories and Definitions are reviewed and described in this document. Child Abuse and Neglect Allegation Descriptions defines the values used in eWiSACWIS when selecting allegation descriptors at the point of Access or Initial Assessment. Wisconsin Child Abuse Network (WICAN) provides helpful resources for medical providers and those wanting more information about medical signs of child abuse and neglect. Safe at Home: A Desk Guide for Child Welfare Agencies is a desk guide that provides general case practice guidance for local agencies when working with a child, family, or out-of-home care provider enrolled in Safe at Home. This Initial Face-to-Face Tip Sheet provides guidance about Initial Face-to-Face timeliness requirements during Initial Assessments as well as tips and strategies used by various Child Welfare agencies around the state to consistently make timely Initial Face-to-Face contacts with families. Training Child Welfare Policy and Program Information Webinars provides links to Division of Safety and Permanency (DSP) informative and educational webinars related to specific child welfare and youth justice policies and programs. Wisconsin Child Welfare Professional Development System (PDS) provides pre-service, foundation, and special topic training for Wisconsin’s child welfare professionals. Wisconsin Children’s Court Improvement Program provides resources and e-learning activity with an overview of child safety decision making and the courts. Initial Assessment Improvement Project Two 20-minute Webinars for Standards and eWiSACWIS updates Post Launch Support Sessions Wednesday, June 26th, 2024 @ 12:00PM – Interview Contacts: Order of Interviews Zoom Link Thursday, June 27th, 2024 @ 9:00AM – Combining Maltreatment and Surrounding Circumstances Zoom Link Tuesday, July 2, 2024 @ 9:00AM – Selectable Characteristics Zoom Link Wednesday, July 3, 2024 @ 12:00PM – New “CPS Response” Narrative Box Zoom Link Tuesday, July 9th, 2024 @ 12:00PM – New ICWA Tab & Tribal Engagement Zoom Link Wednesday, July 10th, 2024 @ 9:00AM – Information That Must Be Gathered and Analyzed & Appendix 1 Zoom Link Thursday, July 18th, 2024 @ 9:00AM - Interview Contacts: Order of Interviews Zoom Link Wednesday, July 24th, 2024 @ 9:00AM - Combining Maltreatment and Surrounding Circumstances Zoom Link Thursday, August 1st, 2024 @ 9:00AM - Selectable Characteristics Zoom Link Thursday, August 8, 2024 @ 12:00PM - New “CPS Response” Narrative Box Zoom Link Thursday, August 15, 2024 @ 9:00AM - Information That Must Be Gathered and Analyzed & Appendix 1 Zoom Link Thursday, August 22, 2024 @ 9:00AM - New ICWA Tab & Tribal Engagement Zoom Link Thursday, August 29, 2024 @ 9:00AM – No Specific Topic: Open For Any Questions Zoom Link
