Random Moment Time Study (RMTS) Staff Roster Definitions This page provides definitions for information found on the RMTS staff roster, including general terminology, employee information, target groups, job functions, and WiLearn terminology. Expand each section below to learn more. General Terminology Regularly Assigned Job Duties: The duties that employees perform on a regular, consistent basis in his or her capacity as a member of the child welfare workforce. Reason for Removal from RMTS Staff Roster: The reason an employee is being removed from the RMTS staff roster. These include the following: Change in Job Function: An employee has new job functions or roles that do not fit within the structure and requirements of the RMTS Staff Roster. Promoted: An employee is promoted to a supervisory position within the Business Unit, which does not warrant inclusion in the employee portion of the RMTS Staff Roster. Resigned: An employee leaves the Business Unit with unknown plans or employment in another line of work. Retired: An employee has left the Business Unit due to retirement. Terminated: An employee has been fired from the Business Unit. Employee Information Business Unit: The county or agency the employee works for. Business Unit Start Date: The employee’s start date in their current agency and current position. Business Unit End Date: The employee’s end date in their most recent agency and most recent position. Excluded from Sampling: Employees enrolled in WILEARN are excluded from sampling with a field designation of ‘yes.’ Once an employee has completed the new worker training program, the ‘yes’ designation is removed and the employee is eligible to be sampled. Target Group/Job Function Start Date: Employee’s start date in their current Target Group and current Job Function within his or her current Business Unit. Target Group/Job Function End Date: Employee’s end date in their Target Group and Job Function within his or her most recent Business Unit. WIEXT ID: User’s name created by an individual on the DWD website, and is used to login to the RMTS ePolling system. eWiSACWIS Person ID: A unique Worker ID that is assigned specifically to one worker in eWiSACWIS. This ID can be five to eight digits long. (Note: A default ID can be used under certain and specific circumstances; See Adding New Employees to the Staff Roster (#6) for more details). Target Groups Target Group: The group of people that each employee works with in his or her regularly assigned job duties. Child Protective Services (CPS): The set of services provided to children and families that are designed to promote and manage the safety of children who have been maltreated or who are at risk of maltreatment, to ameliorate the effects of maltreatment, and to alter the conditions that create the risk of child maltreatment in families. Child Welfare (CW): The set of services provided to families when there are no CPS issues. These typically include stepparent adoption, home study, kinship, pre-adoption services, and agency intervention service-related provisions, which are aimed at supporting at-risk families so they can remain intact. Youth Justice (YJ): The set of services provided to people who are served in programs aimed at the prevention of delinquency and/or the assessment or supervision of youth referred to court intake due to allegation of delinquency, found to be delinquent as defined under Wisconsin statutes, or juveniles who are alleged in need protection or services. Job Functions Job Function: The role that each employee has in his or her regularly assigned job duties. Access/Intake Worker: An employee, who receives, analyzes and documents reports of alleged maltreatment. This involves identifying families that the CPS system must respond to, determining urgency of the response time and initiate an assessment of child safety and family strengths. It could also involve conducting intakes under Chapter 938. Custody intake workers (Access) are responsible for making the immediate decision to release or hold and place a child or juvenile. Court intake (Referral) involves the longer process that causes a case to be referred to the District Attorney for consideration and the possible filing of a delinquency petition. In many counties, both functions may be performed by the same person or group of people. Case Aide: An employee who can assist the case manager in handling a case or who can assist the family in a particular case, however the case aide does not carry their own caseload. Case Manager/Case Worker: An employee who actively encourages and supports families to change behaviors and conditions that create threats to safety and risk of harm to children, or who works with youth and families as part of a dispositional order under Chapter 938. As part of case management, the ongoing CPS case worker evaluates case progress and change through developing and monitoring case plans that target behaviors and conditions that need to change to maintain a child safely in their home. Youth Justice case managers/case workers also perform case management functions. Initial Assessment/Investigator: An employee who conducts a comprehensive assessment that assesses and analyzes active danger threats to children, when and how to take action to address the threats to safety and determines if maltreatment occurred and if Ongoing Services are needed. The Initial Assessment process includes engaging families in providing protective services for their children and identifying and engaging other services for families. Provider Licensing: An employee who recruits, screens, and licenses individuals who are interested in becoming foster parents. In addition, a Provider Licensing employee works with placement workers to match children with available foster parents, as well as developing foster homes to meet the needs of a specifically identified child in need of placement. A Provider Licensing employee also monitors licensees for compliance with regulations and provides support to retain foster families. WiLearn Terminology Excluded from Sampling: If this field is marked as yes, the employee is not sampled in the current month to comply with title IV-E claiming requirements. Once the employee has completed the WiLearn New Worker Training (NWT) program, the employee will be eligible to be sampled, and the field will be updated. NWT Participant: An indicator that an employee is an employee is in the WiLearn new worker training program. Time in NWT Program: The amount of time that a worker has been a participant in the WiLearn new worker training program. Professional Development System (PDS) Start Date: The start date of the worker that comes straight from the Wisconsin Child Welfare Professional Development System, also known as PDS Online.
