Procedures for Required County Reports

wisconsin counties map

Counties are required to submit Employee Count Report and Shared Cost Report, in addition to their direct cost report on the SPARC portal. Per contract terms, DCF will not make payments for the direct costs unless these reports are submitted timely to DCF.

Employee Count Report

  • Report is due quarterly (first week of March, June, September, and December).
  • The data should be as of the 15th of the middle month of the quarter (February, May, August, and November).

Report Instructions

  1. Login to the SPARC Portal
  2. Select any month/year within the quarter you are reporting
  3. Select Employee Count Report Form
  4. Enter all applicable positions (AMSO will be distributed based on the counts provided) and submit form

Shared Cost Report

The Shared Cost Report is due monthly at the same time as the expenditure report.

Report Instructions

IM/CC Cost Pool

  1. Line code 4076:
    • Enter your TOTAL agency management support and overhead (AMSO)
    • The portion of the AMSO costs that related to the IM/CC cost pool will be automatically allocated to line 4320 based on the Employee Count Report data
  2. Line code 4320:
    1. Enter your costs in the IM/CC Cost Pool

IV-E Cost pool

  • Line Code 3301 - Direct social services costs
  • Line Code 3301N - Direct social services costs for workers enrolled in New Worker Training (NWT)
  • Line Code 3329 - Child Placing Agency net admin costs
  • Line Code 3683 - Indirect social services costs
  • Line Code 3683N - Indirect social services costs for workers enrolled in New Worker Training (NWT)

Note: exclude any costs you are reporting in the DCF SPARC Cost Reporting Form for TSSF Line Code 3645B: Case Management - Local Child Welfare Agency.

More information about the IV-E cost pool and related Random Moment Time Study (RMTS) can be found on the DCF IV-E Policy webpage in the DCF Title IV-E Admin Claiming Guide

Remember: RMS will not be used to reimburse the counties. RMS is used for claiming federal dollars. Your direct costs and county allocated costs are used to reimburse your expenses.

Please note: Costs reported to the Shared Cost Report are used for claiming federal dollars and are not used for the monthly reimbursement calculation. The Shared Cost Report is required to be submitted to receive reimbursement of costs reported on the DCF SPARC Cost Reporting From.