Wisconsin Department of Children and Families

Protecting Children, Strengthening Families, Building Communities

 

 

Submitting Income Withholdings

There are several options available for submitting income withholding funds to the Wisconsin Support Collections Trust Fund (WI SCTF). These payments may be submitted electronically using electronic funds transfer (EFT), online using Expert Pay, or by mail using an employer coupon or list.

Submitting Withholdings Electronically

  • All services are free after a one-time $2.50 registration fee
  • ExpertPay creates the required NACHA file and sends your posting data and payment to the WI SCTF.

To register go to www.expertpay.com; registration tab.

For more information contact ExpertPay at 1-800-403-0879 or Email customer service.

(Processing timeframe: The first payment may take up to 11 days due to registration requirements. After that, payments may take up to 7 business days to reach the WI SCTF.)

Use your current payroll software to create an ACH file in the required NACHA approved CCD+ or CTX820 format. This format is standard and required for all states, and provided free of charge.

For details contact the EFT Coordinator, at 414-615-2415, or by email.

(Processing timeframe: Payments reach the WI SCTF the next business day following the settlement date selected by the employer.)

Submitting Withholdings by Mail

You may submit the withheld support by mail. You should receive a pre-printed Employer Withholding List or Coupon for employees with a Wisconsin support order. Coupons are sent to employers with a limited number of employees with support orders and lists are sent to employers who have several employees with support orders. For support withheld for a Wisconsin order, mail your check (payable to WI SCTF) along with your list or coupon to:

      WI SCTF
      Box 74400
      Milwaukee, WI 53274-0400

The templates below can be used in lieu of the pre-printed withholding list or coupon. These templates include all required fields.

Required Information for Coupons/Lists

The items listed below are critical to ensure support payments are distributed correctly, especially if your employee has more than one court order.

Information about your company:

  • Company Name
  • Your Company's KIDS Employer ID (listed in item 10, on page 2 of the withholding notice)

Information about the employee:

  • Withholding date - the date you withheld the support obligation amount from the employee's wages
  • Employee's name - first name, middle initial, and last name
  • Employee's case identification PIN or Social Security Number/Individual Tax ID Number
  • Amount withheld - The total support amount you withheld from each employee's wages. If an employee has more than one Wisconsin support order, add the amounts together and list the total.

Questions? Contact the Employer Line at 1-877-209-5211

Modifying a Withholding Coupon or List

Complete and return the changed list or coupon with your payment. Please make sure the amount of the check equals the amount noted on your withholding list/coupon. Note any changes that should be made:

  • If you no longer want to receive the list, mark "x" in the "Discontinue Lists" box.
  • If your business address is incorrect, mark "x" in the "Address Change" box. Write your correct address on the face of the withholding list/coupon.
  • To add a new employee, or an employee with a new income withholding order:
    • If you currently receive the Employer Withholding List/Coupon for one employee, you may download a coupon for the additional employee, or you may create your own list/coupon for an additional employee. This list/coupon must contain the same required information as the Employer Withholding List/Coupon. The following month you will receive a list/coupon that includes both employees' names.
    • If you currently receive the Employer Withholding List/Coupon for more than one employee, add the new employee's name and the related data to the "Added Employee Table" in the section labeled "Withholding List Changes Coupon." You must also add all the required information for the added employee. Your next month's withholding list/coupon will have the added employee's name.
  • To remove an employee name, mark "x" in the "No Longer Employed" box. If known, please write the termination date directly below the employee's name. Do not remove the name if the employee is temporarily laid off, receiving worker's compensation/disability, or is a season worker and will return next season.