Wisconsin Department of Children and Families - Division of Early Care and Education

Bureau of Early Care Regulation

Child Care Licensing Procedure Manual

Table of Contents - Monitoring Activity Standards for Licensed Programs

Procedures

1. Monitoring Activity Standards Defined

1.1. Use of the iPad-based Licensor Checklist Mobile Application

2. Setting Priorities

3. Monitoring Activities Prior to the Probationary Period

3.1. Documenting Compliance Prior to Probationary Licensure

4. Monitoring During the Probationary Period

4.1. Serious and/or Numerous Violations during the Probationary Period

4.2. When the Probationary Period Ends

5. Ongoing Monitoring - Facilities with Regular, Non-Expiring Licenses

5.1. The Licensing Checklist

5.1.1. Monitoring Child and Staff Records

5.1.1.1. Children’s Records

5.1.1.2. Staff Records

5.1.2. Monitoring for Background Check Compliance

5.1.2.1 Background Check Results Violations

5.1.2.2 When the CFS-294 is Issued by the CBU

5.1.3. Staff File and Center Policy Review for Facilities that Cross Regional Boundaries

5.1.4 When Some Administrative Rules Cannot Be Monitored on the Day of the Visit

5.1.4.1 Examples of Rules Marked without Direct Observation

5.1.4.2 When the Licensing Specialist is Unable to Monitor a Health and Safety Rule on Day of Visit

5.1.5 Monitoring Child Safety Alarms in Child Care Vehicles

5.2. Recording Visit Results

6. Assigning Facilities to a Monitoring Plan

6.1. Minimum Monitoring Plan

6.2. Moderate Monitoring Plan

6.3. Maximum Monitoring Plan

6.4. Probationary License

6.5. Unlicensed Provider/Center

7. No Access Visit

7.1. Alternate No Access Visit Procedure – High Volume

7.2. Flow Chart for Alternate No Access Visit Procedure

This page last updated 08/2019.