Wisconsin Department of Children and Families - Division of Early Care and Education
Bureau of Early Care Regulation
Child Care Licensing Procedure Manual
The licensing specialist is responsible for monitoring the licensee’s progress in correcting all violations cited on the CFS-294 and verifying the corrections. The method and timeliness of verifying each violation depends on the nature of the violation, whether a complaint is involved and, to some extent, the compliance history of the facility. Since different violations may have different expected completion dates, it may be necessary for the licensing specialist to complete the verifications over a period of time.
It is expected that a provider will address all violations immediately. In very unusual circumstances, at the request of the licensee, the licensing specialist may, in consultation with the licensing manager/supervisor, grant an extension to the expected completion date for a specific violation. This would usually only apply when the circumstances causing the delay in the correction are outside of the licensee’s control. For example, if the correction of the violation requires work by a trade person such as an electrician and the trade person cannot meet a previously established deadline, the licensing specialist may grant a reasonable extension based on information received from the licensee.
One approach to dealing with corrections that may be delayed due to circumstances outside of the licensee’s control is for the licensee to submit a correction plan that describes both a short and long term plan to address the violation. For example, for a violation related to broken equipment in need of repair, the correction plan may indicate that the broken equipment was removed from the area where children play (short term) and will be repaired or replaced by a certain date (long term). A correction plan to address a violation relating to obtaining missing forms from parents might state that the parent was notified that Child A was missing a physical exam report (short term) and the parent had supplied a date for an upcoming physical exam (long term). This approach signifies that the immediate problem has been addressed but that it will take time to come fully into compliance with the rule.
The licensee is required to complete all corrections of the violations by the expected completion dates on the correction plan. Failure to make the correction by the expected completion date constitutes noncompliance with the correction plan. Uncorrected violations are handled by the licensing specialist as repeat violations.
The licensing specialist will usually verify correction of a violation at the next routine on-site visit to the facility. Typically, this will be after the expected correction date for all violations cited at the last site visit. However, when the licensing specialist has identified a serious violation, a complaint is involved, the facility has a history of poor compliance (facilities on Moderate or Maximum monitoring plans) or of repeat violations, the licensing specialist must make every effort to schedule a site visit shortly after the expected completion date indicated on the correction plan by the licensee to specifically insure timely correction has occurred.
At the discretion of the licensing specialist, s/he may accept the licensee’s declaration by email that a particular violation has been corrected. Likewise, the licensing specialist may accept written materials sent in by the licensee as documentation that a violation has been corrected.
10. Verification of the Correction Plan
10.1. Finalizing the CFS-294 When All Cited Violations Have Been Corrected
10.1.1. When the Verification is by Electronic Mail or Regular Mail
10.2. When All Cited Violations Have Not Been Corrected
This page last updated 10/2020.