4.1.2  Information Requiring Eligibility Verification

Eligibility Criteria

Suggested Sources of Verification

ECF Code

Identity
(verify identity only for all adults in the W-2 Group and only once)

Driver’s License

ID

State Issued ID Card

Student ID Card

U.S. Government ID Card

Military ID Card

Native American ID Card or other tribal membership documentation issued by a Federally recognized tribe

Any photo ID document issued by United States Citizenship and Immigration Services (USCIS) The federal agency that oversees lawful immigration of foreign nationals who are temporarily or permanently settling in the U.S. See also INS.

U.S. Passport

Enhanced Driver's License

Any unexpired immigration document

Any other reliable document that verifies identity

DX (DATA EXCHANGE) code when entered by CARESClient Assistance for Reemployment and Economic Support in the Identity Verification field

 Not applicable

SC (SSI 1619b SSDI OR MEDICARE) code  when entered by an IMIncome Maintenance Worker in the Identity Verification or Identity MA Verification field. If the code is entered only in the Identity MA Verification field, the FEP will need to enter the code in the Identity Verification Field.

DE (DATA EXCHANGE) code when entered by an IM Worker in the Identity Verification or Identity MA Verification field. If the code is entered only in the Identity MA Verification field, the FEP will need to enter the code in the Identity Verification field.

**SAVE database

Birth Date
(verify birth date only once)

Certified copy of Birth Certificate (must be marked “For Administrative Use”)

ID

Hospital Birth Record

Driver’s License

U.S. Passport

State Issued ID Card

Certificate of Naturalization (must be marked “For Administrative Use”)

Certificate of Citizenship (must be marked “For Administrative Use”)

Native American ID Card or other tribal membership documentation issued by a Federally recognized tribe

CARES birth query (Wisconsin Births only)

Any unexpired immigration document

Any other reliable document that verifies birth date

**State Online Query Internet (SOLQ-I) data exchange (SSA Verification field is V - VERIFIED)

 Not applicable

NB (Continuously Eligible Newborn) code when entered by an IM Worker

Wisconsin Residency Residency refers to a person's true, fixed, and permanent home where a person intends to remain indefinitely and to which a person has the intention of returning, whenever absent. Applicants and participants must verify Wisconsin residency unless they are homeless, migrant workers, or newly arrived in Wisconsin. “Residence” is different from “address.”
(verify residency at application and thereafter only if questionable)

Reminder: Do not require residency verification for homeless or migrant assistance groups newly arrived to the area. For all other W-2 Groups, verify residency for the primary person.

Landlord inquiry or current lease

SUE

Utility bill for water, gas, electricity, or telephone that includes name and Address Address refers to the actual place where the household resides. • Applicants and participants must provide an address unless they are homeless, migrant workers, or newly arrived in Wisconsin. Verification of address is not required. • A household does not have to reside in a permanent dwelling. • A household may use a general delivery or PO box address. “Address” is different than “residence.”

Mortgage receipt

Subsidized housing program approval

Weatherization program approval

Signed statement from a shelter or individual providing temporary residence

Pay check stub including name, address, employer’s name, address and phone number

EI

Wisconsin Driver’s License

ID

Wisconsin ID card

Wisconsin Motor Vehicle registration

VI

School registration record

WLCM or SCHL, as appropriate

Any other reliable document that verifies Wisconsin residency

WMSC, or as appropriate

U.S. Citizenship
(verify citizenship only once)

Certified copy of Birth Certificate (must be marked “For Administrative Use”)

ID

Baptismal Certificate or other religious record that lists a U.S. place of birth

Hospital Birth Record or other medical birth record that lists a U.S. place of birth

Native American ID Card or other tribal membership documentation issued by a Federally recognized tribe

Certificate of Naturalization (should be marked “For Administrative Use”)

Certificate of Citizenship (should be marked “For Administrative Use”)

U.S. Passport

Enhanced Driver's License

Citizenship documents issued by the U.S. Department of State to U.S. citizens born abroad

Final adoption decree that lists a U.S. place of birth

U.S. Citizen ID Card or Northern Mariana Card

DX (DATA EXCHANGE) code when entered by CARES in the US Citizenship Verification field.

 Not applicable

**CARES birth query  (Wisconsin Births only)

**SAVE database

MB (MEDICAID BIRTH CLAIM) code when entered by an IMIncome Maintenance Worker in the US Citizenship Verification or US Citizenship MA Verification field. If the code is entered only in the US Citizenship MA Verification field, the FEP will need to enter the code in the US Citizenship Verification field.

NX (CONTINUOUSLY ELIGIBLE NEWBORN) code when entered by CARES in the U.S. Citizenship Verification field

NB (CONTINUOUSLY ELIGIBLE NEWBORN) code when entered by an IM Worker in the US Citizenship Verification or US Citizenship MA Verification field. If the code is entered only in the US Citizenship MA Verification field, the FEP will need to enter the code in the US Citizenship Verification field.  

DE (DATA EXCHANGE) code when entered by an IM Worker in the US Citizenship Verification or US Citizenship MA Verification field. If the code is entered only in the US Citizenship MA Verification field, the FEP will need to enter the code in the US Citizenship Verification field.

Qualifying Non-Citizen Status

Please see W-2 Manual Chapter 2.4.1.1

ID

Marital Status
(verify only if questionable)

Certified copy of Marriage Certificate (must be marked “For Administrative Use”)

LEGAL

Judgment of Divorce

Custody of Children
(verify only if questionable)

Court order

LEGAL

** KIDS child support disbursement query

Not applicable

Cooperation with Jail Staff
(verify for Huber Program participants only)

LEGAL

Social Security Number (SSN)
(verify only once)

Not applicable

SSN

Social Security Card

Pay stub displaying the Social Security number

W-2 Tax Form displaying the Social Security number

Other reliable documents displaying both the name and SSN

 SSN

Not applicable

Earned Income

Dated check stubs for the past 30 days

EI

Letter from employer stating pay frequency, rate per hour, and average hours per pay period.

Income tax return for the previous tax year

Self-employment business tax records

SEI

Self-Employment Income Report Form (F-00107)

Any other document that verifies earned income

SEI or EI as appropriate

**CARES data exchange

Not applicable

Unearned Income

Social Security Award Letter

UI

Unemployment Compensation Award Letter

Divorce paperwork identifying a financial settlement

Documentation of Court Awarded compensation

Compensation Award Letter

Veteran’s Administration Award Letter

Any other document that verifies unearned income

** CARES data exchange

Not applicable

Financial Accounts* (e.g. Savings, Checking, Prepaid Debit Cards, etc.)

Current financial, bank, credit union, or loan statement

*Note: Do not verify closed accounts or cards

BNK

Insurance Policies

Life insurance policy and the insurance company’s statement on the policy’s current cash value

LIP

Trust Funds

Trust agreement

AST

Court order

Other Savings or Investments Certificates of Deposit, Retirement Accounts (including IRA and KEOGH accounts), Stocks or Bonds

Statement from stockbroker

AST

Copy of bonds

SB

Current bank, credit union or savings and loan statement

BNK

Real Estate

Deeds or titles

AST

Real estate receipts or tax records

Statement of current value from local business

Vehicles
Cars, trucks, boats, campers, snowmobiles, and other motorized vehicles

Car title or registration

VI

Written statement from car dealer

Loan papers or sales receipt

State Division of Motor Vehicle statement

Pregnancy

Medical statement from a doctor or other qualified medical provider
(not allowed for At Risk Pregnancy).

See 4.4.6

At Risk Pregnancy (ARP) Medical Information/Verification (4070) form or a letter from a physician on the physician’s letterhead that contains all the information listed in 7.4.6.2.

School Enrollment

Status
Required for children subject to Learnfare (see 16.2.3) and for a Dependent 18-year-old A person who resides with a parent and who is 18, a full-time student at a secondary school or a vocational or technical equivalent, and who is reasonably expected to complete the program before attaining the age of 19.)

Report Card

WLCM for Learnfare

SCHL - for Dependant 18-year-olds

Statement from school or school district*

Any other document that verifies school enrollment status*

*Note: Verification for Dependent 18-year-olds must include expected graduation date.

Proof of a current and valid driver’s license.

Required for a JALJob Access Loan for the purchase or repair of a vehicle.

State of Wisconsin Department of Transportation’s webpage, “Check driver license information” statement.

 Please see W-2 Manual Section 17.2.1.3.

VI

Proof of motor vehicle

liability insurance.

Required for a JAL for the

purchase or repair of a

vehicle.

Printed or electronic documentation showing proof of motor vehicle liability insurance.

Please see W-2 Manual Section 17.2.1.3.

VI

Proof of permission from

a probation, parole or

extended supervision

agent to purchase a

vehicle.

Required for a JAL for the

purchase of a vehicle.

A note on Department of Corrections letterhead or an e-mail sent via the state e-mail system to the FEPFinancial Employment Planner by a probation, parole, or extended supervision agent.

Please see W-2 Manual Section 17.2.1.3.

VI