Wisconsin Department of Children and Families - Division of Early Care and Education
Bureau of Early Care Regulation
Child Care Licensing Procedure Manual
The procedures for digital records conversion must ensure the preservation of digital materials and the authenticity, reliability and long-term accessibility of the records in accordance with RDA requirements. Any state agency may transfer to or maintain in optical disk or electronic format any public record in its custody and retain the public record in that format only. The records must be trustworthy, complete, accessible, legally admissible in court, and durable for as long as the approved records retention schedules require.
Scanning takes records that are in hard copy and changes the format, reducing volume and making storage of those records more efficient. It also enables regional licensing offices to more easily share and access information. Scanning documents in order to retain them in an electronic format requires quality control to assure that the documents that are scanned are the same as the original paper document.
3.1 Conversion of Child Care Records
3.2 Exceptions to Conversion of Child Care Records
3.2.1 Scanned Documents Must be Identical
This page last updated 06/2018.