Wisconsin Department
of Children and Families - Division
of Early Care and Education
Bureau of Child Care Subsidy Administration
Wisconsin Shares Handbook
During ongoing eligibility, parents must have at least one (1) verified approved activity (see 7.8) or be in an Activity Break Period (see 5.3). If the parent reports the end of one (1) approved activity and the start of a new approved activity, agency workers must first request verification of the new approved activity. If the new approved activity is not verified, then the agency worker must enter an Approved Activity Search Period (ACTS) for the parent.
If a parent does not respond to the request for verification, agency workers must document in case comments that the worker entered an ACTS period for the parent following a reported permanent loss of approved activity. The agency worker must document the parent’s response, or lack of response, in case comments (see 12.1).
If the parent reported a second approved activity and continues participating in their first verified approved activity, agency workers must not pend the Approved Activity or end eligibility due to failure to verify the second approved activity. However, parents must verify an increase in approved activity hours if requesting additional authorization hours (see 17.1).
| Example 1: Brittany is receiving Wisconsin Shares and is working at Pizza Pub. In August, she reports that she is no longer working at Pizza Pub and has started a new job at Burger House. Brittany’s worker requests verification of the new employment at Burger House. Brittany does not respond to the request for verification. Brittany’s worker changes the Approved Activity on the Child Care Activity Status page to ACTS which establishes a 3-month ACTS period for Brittany. Brittany must provide verification of an approved activity by the end of the 3-month ACTS period to maintain her eligibility. |
| Example 2: Bill is receiving Wisconsin Shares and is working at Fitness World. In June, he reports that he started a new job at Smart Smoothies and is still employed at Fitness World. The agency worker creates a new Employment page for Smart Smoothies and pends for verification. Bill does not provide verification by the due date or request an extension. The agency worker updates the Employment page to indicate that verification was not received but does not update the Approved Activity page because Bill’s continued employment at Fitness World is not questionable. |
If the parent is currently in an ACTS period and reports new employment, agency workers must pend for verification on the Employment page. The Child Care Activity Status page must only be updated after new employment is verified.
Agency workers must not end eligibility if the parent does not provide verification and has time remaining in the ACTS period.
| Example 3: Jesse is receiving Wisconsin Shares and works at Emma’s Dry Cleaning. He has authorizations for his two (2) school-age children. In June, he is fired from his job. He reports this to the local agency and the agency worker changes the Approved Activity on the Child Care Activity Status page to ACTS. An ACTS period is established for July 1 – September 30. In August, Jesse reports that he started new employment at Lexi’s Candy Shop. The agency worker creates a new sequence for the Employment page in CWW and pends for verification. The agency worker does not update the Child Care Activity Status page. Jesse does not provide verification of his new employment. The agency worker enters “NV-Not Verified” on the Employment page in CWW but does not update the Child Care Activity Status page. Jesse’s ACTS period will remain in place until September 30. |
A return to an approved activity during or following a Temporary Break Period (TBRK) does not need to be verified. Agency workers can update the Child Care Activity Status page after the parent reports they have returned if the parent returns before the three (3) months have ended (see 5.3.6).
This section last updated 12/1/2022