Wisconsin Department
of Children and Families - Division
of Early Care and Education
Bureau of Child Care Subsidy Administration
Wisconsin Shares Handbook
After a parent reports a change that impacts any of the authorization components defined in Chapter 16, the agency worker must complete an authorization assessment. An authorization assessment means the agency worker must:
End the current authorization at the end of the current month
Enter a new parent schedule with the begin date of the change
Complete a new authorization using the most recently reported information.
The new authorization must start the beginning of the next month if there is an existing authorization.
In
some instances, a change requires a new authorization to be based on the
assessment results (see
17.1.1). Other times, the new authorization may continue at the same
number of hours as the previous authorization (see
17.1.2). If an assessment indicates an increase to the authorized
hours, the agency worker must verify eligibility information related to
the increase of approved activity hours before increasing the authorized
hours (see
7.9.2).
| Example 1: Shantell works 8 a.m. to 4:30 p.m., Monday – Friday. Her child, Tara, has an authorization for the times when she is working. In June, Shantell reports that she is no longer working Friday afternoons. The agency worker ends the current authorization on June 30 and enters Shantell’s new schedule with the date she first began her new schedule. The worker creates a new authorization beginning July 1 using Shantell’s new schedule and then evaluates whether the new authorization should be based on continuity of care or the assessment results. |
| Example 2: Robin works 10 a.m. to 2 p.m. Monday – Friday at Stamp World. Her child, Brandon, has an authorization for the times when she is working. She calls the local agency today to report that she quit Stamp World and is now working at Closet Warehouse. Her hours are the same, working 10 a.m. to 2 p.m. Monday – Friday. The agency worker ends the current authorization at the end of the current month and creates a new authorization. The worker writes the new authorization with a start date of the first of the following month and enters Robin’s new schedule using the date she first started working at Closet Warehouse. |
17.1.1 Assessment Results Authorizations
17.1.2 Continuity of Care Authorizations
17.1.3 Authorization Assessments Following Activity Break Periods
This section last updated 12/1/2022