Wisconsin Department
of Children and Families - Division
of Early Care and Education
Bureau of Child Care Subsidy Administration
Wisconsin Shares Handbook
CSAW provides comments boxes on several of the authorization-related pages in addition to a Case Comments Summary page where authorization related comments are recorded.
The following information must be documented in case comments or comment boxes:
The reason for the authorization end date when the authorization is less than 12 months long (see 15.3)
A statement describing the reason for a delay in the authorization being completed within two (2) business days of the authorization assessment (see 16.1)
Start and end times of the parent’s weekly approved activity schedule (see 16.1.1)
The questions and answers used to resolve any discrepancy between the approved activity verification and the reported activity schedule (see 16.1.1.1)
The shared placement schedule that was used to determine the authorized hours (see 16.1.2)
The days and times the child needs care (see 16.1.2)
Hours and days of a 4K or Head Start school program (see 16.1.2.1)
The child’s school schedule, including start and end times, known early release/late start days, scheduled virtual days, etc. when child care is needed during that time (see 16.1.2.2)
The reason for school closed hours/days (see 16.1.2.2.2)
Explanation for including gaps between activities or sleep time in the authorized hours (see 16.1.3)
The rationale for travel time or the lack of travel time (see 16.1.4) (documented specifically in the Travel Time comment box in CSAW)
A summary of documentation that shows the entire child care need (including travel time) when the child care need exceeds 12 hours per day (see 16.1.5)
Explanation for the authorized hours for self-employed foster parents, subsidized guardians, interim caretakers, and relatives with court-ordered placement receiving the Kinship Care payment (see 16.2.3)
The approval or denial of an inclusion rate (see 16.4.1)
Note: Agency workers must not include any health information or diagnosis in case comments (see 2.3)
A description of discounts the parent receives from the provider (see 16.4.2)
A summary of a conversation with a parent that continuity of care hours were offered following an authorization assessment that resulted in fewer authorized hours than the previous authorization and the parent opted for the reduced hours (see 17.1.2)
A summary of the situation for approved hardship authorizations (see 17.3.1)
A description of attempted contacts to the parent before ending an authorization for excessive unexplained absences (see 17.4)
This section last updated 10/1/2023