Wisconsin Department
of Children and Families - Division
of Early Care and Education
Bureau of Child Care Subsidy Administration
Wisconsin Shares Handbook
Parents can self-declare their work schedule and approved activities that do not have scheduled times (see 16.1.1). Verification is required for approved activities that meet at scheduled times.
However, all parents must provide verification of participation in an approved activity (see 7.8). The parent’s self-declared schedule must align with the total number of hours on the approved activity verification. The agency worker will determine whether the schedule the parent provides and the approved activity verification align when completing the authorization assessment.
If the parent's self-declared schedule and approved activity verification obtained during eligibility determination do not align, the agency worker must consider the following items that would explain the discrepancy:
Unpaid Lunch Breaks
Other Unpaid Breaks
Unusual circumstances that may not be reflected in pay stubs
Child was ill and the parent missed work
Parent was ill and had fewer work hours
Parent or child had medical/dental appointment and missed work
Vacation
The employer closed the business due to a holiday, weather, or unsafe conditions
Parent was sent home early due to low workload
Parent was called into work due to increased workload
After considering the items on the list, if the remaining discrepancy is 10 hours or less per week, the agency worker must accept the parent’s stated schedule and enter it into the Parent Activity Schedule in CSAW. The questions and answers used to resolve the discrepancy must be documented in case comments (see 12.2). Agency workers may request additional verification if the answers provided are questionable.
If the discrepancy cannot be resolved or reduced to 10 or fewer hours, the agency worker must request further guidance from the Child Care Help Desk at childcare@wisconsin.gov.
| Example: The parent’s work schedule is 7:30 a.m. to 5 p.m. (9.5 hours per day/47.5 hours per week) Monday through Friday; however, the parent’s paystubs indicate that the parent works 40 hours per week. The agency worker asks the parent about the discrepancy. The parent explains that they have a one-hour unpaid lunch every day (40 + 5 = 45 hours) and two (2) unpaid 15-minute breaks each day (.25 x 10 = 2.5 hours). 40 + 5 + 2.5 = 47.5 hours. The agency worker should accept the parent’s schedule, document the reason for the discrepancy in case comments, and proceed with the authorization. |
This section last updated 10/1/2023