Wisconsin Department of Children and Families - Division of Early Care and Education
Bureau of Early Care Regulation
Child Care Background Check Procedures
Once initial eligibility has been granted, the name-based DOJ and Integrated Background Information System (IBIS) background check is required annually for the licensee and certified operator, caregivers, adult household members and non-caregiver employees subject to the background check law that live in Wisconsin. Annual fingerprint-based FBI check is required if the individual continues to reside outside of Wisconsin.
Following initial eligibility, annual checks (name-based and fingerprint) are automatically triggered through the WISCCRS database. The check is triggered based on the date of the most recent background check conducted and the individual’s age at the child care center. Name-based checks (processed overnight) and fingerprint results (received through DOJ interface) are conducted and reviewed by the CBU.
The licensee or certified operator must report any changes that may affect eligibility for regulatory approval, including individuals moving in or out of the home. Licensees and certified operators are required to report new household members to their regulatory agency and receive a preliminary eligibility determination before they move into the home. Likewise, employees, child care assistants, helpers and volunteers must be reported and receive a preliminary eligibility determination before they begin working in the center under supervision. Providers are encouraged to keep the information on household members, employees, assistants, helpers and volunteers updated in the CCPP. Providers should inactivate individuals no longer working or residing at their program in CCPP promptly to avoid annual checks being automatically triggered. The center is responsible for any fees incurred from background checks run on individuals no longer at the center.
This page last updated 04/2021.