of Children and Families - Division
of Early Care and Education
Bureau of Child Care Subsidy Administration
Wisconsin Shares Handbook
Local agencies must establish safeguards to prevent employees, consultants, or governing bodies from using their positions for purposes that are, or give the appearance of being, motivated by a desire for private gain for themselves or others, such as those with whom they have family, business, or other ties as specified in Wis. Stat. ss. 946.10 and 946.13.
Local Administrative Agency responsibilities for program administration include, but are not limited to, the following:
Providing a Child Care Coordinator for the county, tribe, or Child Care Consortium.
The Child Care Coordinator serves as the point of contact for the department regarding CSAW enhancements, program integrity and other information that is to be shared with other direct service staff.
The Child Care Coordinator is responsible for additional security privileges within CSAW as assigned.
The Child Care Coordinator must attend, in person or via telephone, all scheduled Child Care Program Committee (CCPC) meetings that occur quarterly.
Ensuring that each new Child Care Worker and Child Care Coordinator completes the department’s New Worker Training during the first six (6) months of employment.
Responding to requests for program information.
Ensuring that eligibility is accurately determined, including a review of a family’s eligibility every 12 months.
Assessing the family’s need for child care according to Wisconsin Shares policy.
Providing information to parents regarding resources including Child Care Resource and Referral Agencies to assist in identifying potential child care providers.
Establishing authorizations for subsidized child care in the automated system for eligible children.
Maintaining child care provider records in the designated automated systems.
Entering child care provider prices in the department’s designated automated system when new providers submit written prices and when a provider submits a written price change.
Assigning an automated system security officer for local agency staff. In addition to approving access, the security officer must also notify the department on designated forms to end access for individuals who no longer have a business need to access the automated systems.
Representing the department in Fair Hearings.
Monitoring program expenditures.
Establishing sanctions and overpayments as described in policy.
This section last updated 03/01/2019