Wisconsin Department
of Children and Families - Division
of Early Care and Education
Bureau of Child Care Subsidy Administration
Wisconsin Shares Handbook
When a child care provider submits new prices, the agency worker must enter the new prices in CSAW and the subsidy calculation will use the new provider’s price for the next month’s calculations. If the new provider price is higher than the Initial Amount or Agency Ceiling the subsidy amount will not change (see 18.5). For information about entering new Provider Prices, see the CSAW User Guide - Child Care Provider Screens.
When a child care provider gives a family a discounted price for an ongoing authorization, the agency worker must apply the discounted price to authorizations as of the first of the next month, and the subsidy calculation will use the discounted price instead of the provider’s regular price. For information about entering a Provider Price discount, see the CSAW User Guide - Authorizations. When a child care provider stops giving the family a discounted price, the removal of the discount is effective the date the family no longer receives the discount.
| Example: Aziz is an employee at the child care provider that his child, Omar, attends. He receives a 50% employee discount. Omar has an authorization for January 1 through December 31. In June, Aziz stops working for the child care provider. He is placed in an Approved Activity Search Period (ACTS). Omar will continue to attend the same child care provider, but Aziz is no longer eligible for the employee discount after his last day of employment on June 18. When Aziz reports this to the local agency, the agency worker ends the current authorization on June 30 and starts a new authorization on July 1 that does not include any discount. The agency worker also issues an ad hoc payment for the additional amount that Aziz is eligible for due to not receiving the discount for the last 12 days of June. |
A
change in the provider’s regulation category, such as a change from certified
to licensed or vice versa, can affect the provider’s category that is
used in the subsidy calculation at the beginning of the next month.
| Note: For information about how changes in Licensing/Certification can affect the authorization, please see Changes in Licensing/Certification User Guide (DCF-P-5271). |
This section last updated 10/1/2023