Wisconsin Department
of Children and Families - Division
of Early Care and Education
Bureau of Child Care Subsidy Administration
Wisconsin Shares Handbook
When an authorization has been established for a full month, parents may receive an authorization to a different provider only if:
An agency or parent error occurred in which funds were loaded to the EBT card for the incorrect provider;
The child has not attended the provider during the current month, and the parent has not spent any of the current month’s subsidy funds; or
The situation meets the Hardship policy in Section 17.3.1.
If the parent is eligible for an authorization to a different provider in a month, the agency worker must end the current authorization at the end of the current month and write a new authorization to the new provider.
| Example 1: On November 15, Jennie requested an authorization for her child, Luke, at ABC123 Childcare beginning November 18. On November 17, Abby from Abby’s Angels calls Jennie to inform her that she has an opening at her child care center and Jennie is at the top of the waiting list. Jennie had been on the waiting list for Abby’s Angels for six (6) months and would prefer that Luke attend this child care provider. She immediately contacts her agency worker requesting to change her child care provider. Jennie had not paid any of her subsidy benefit to ABC123 Childcare and Luke had not attended this provider at all. The agency worker ends the authorization to ABC123 Childcare on November 30, creates a new authorization to Abby’s Angels beginning November 18, and requests to have the funds to ABC123 Childcare retracted. |
| Example 2: Dorothy’s child, Dean, has an authorization to Lake Kids. Dean has been attending Lake Kids for the past four (4) months. Dorothy stops sending Dean to Lake Kids at the end of February and starts sending him to Eagles Child Care on March 1. However, she didn’t call until March 9 to request a new authorization to Eagles Child Care. She hasn’t paid any of her March funds to Lake Kids. Since Dean did not attend Lake Kids in March and Dorothy did not pay any March subsidy funds to Lake Kids, the agency worker requests a retraction of the funds to Lake Kids from Dorothy’s EBT card and creates a new authorization starting March 1 to Eagles Child Care. |
This section last updated 12/1/2022