16.3.2  Enrollment in Learnfare Case Management

The FEPFinancial and Employment Planner or Learnfare Case Manager must enroll mandatory children in Learnfare case management within 14 working days of the Learnfare case management referral date.

The W-2Wisconsin Works agency must make the following efforts to enroll a child in Learnfare case management:

1.             Upon receiving a referral or having identified that a child is mandatory for case management, the FEP or Learnfare Case Manager will schedule an initial appointment with the child and his or her parent for the purposes of conducting the assessment and completing the Learnfare Case Management Plan.  The FEP or Learnfare Case Manager must schedule the appointment at a time when it will not interfere with the child’s school or the parent’s assigned W-2 activities.  The FEP or Learnfare Case Manager will send written notice of the initial appointment to the child and his or her parent 7 working days before the appointment date.  The notice shall clearly state that if the child and his or her parent are unable to attend, the child’s parent(s) must contact the FEP or Learnfare Case Manager before the scheduled appointment date to reschedule the appointment.

2.             If the child and his or her parent fail to report for the initial appointment or fail to reschedule the first appointment, the FEP or Learnfare Case Manager will send a second and last notice.  This notice will ask the parent(s) to contact the FEP or Learnfare Case Manager within 5 working days.  Otherwise, a financial penalty may be imposed in the next possible payment month.  A home visit is strongly encouraged before the financial penalty is imposed.

3.             For children not subject to a financial penalty for failure to cooperate with case management (see 16.4.1), the FEP or Learnfare Case Manager should:

a.             Contact parents to schedule the initial appointment by telephone rather than letter.

b.             Contact teachers and administrators who have contact with the child to determine what has been tried with the family and child already, and ask for suggestions on what would be a positive way to approach the child or family.  

c.              Attempt to meet with the child at school.

d.             If the Learnfare Case Manager is not the FEP, attend the next scheduled review and explain the services that are available to the child.

History: There are no previous versions of this policy.