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Wisconsin Department of Children and Families Wisconsin Works (W-2) Manual |
11.7.1.1 Prisoner Match Data Exchange
W-2 participants whose incarceration renders them temporarily unable to participate in assigned activities or retain care and control of their children will remain eligible for W-2 payments for up to 30 calendar days, provided they remain otherwise financially and nonfinancially eligible.
The 30-day timeframe allows for short-term incarceration without having to disrupt a participant’s activities, payments, and child care by disenrolling and then re-enrolling them in W-2.
Incarcerated W-2 participants who are unable to participate in work activities or retain care and control of their child(ren) for more than 30 consecutive calendar days are not eligible for W-2 payments.
For More Information on the Following |
Review Process Help |
Incarceration and Huber Program Participation |
Process Help 3 Ongoing Case Maintenance |
Department of Corrections Record Query |
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Collecting absent parent information |
Process Help 65 Absent Parent |
11.7.1.1 Prisoner Match Data Exchange
The daily Prisoner Match Data DX provides information from SSA for all individuals included in the W-2 Group who are between 18 and 65 years old, as long as there is a valid SSN (Verification code V, C, or W) on the CWW Household Members page during:
Intake;
Review;
Person adds; and
Program adds.
CWW sends the request for prisoner match data via the SOLQ-I DX from the CWW General Case Information page. (See 4.1.5.3)
Three days after CWW runs the data exchange, CWW will set discrepancies and alerts for individuals who have been incarcerated for more than 30 days and have no release date. The results of the data exchange match information appear on CWW Prisoner Response Details page.
When a discrepancy is set, the FEP must verify match results through a secondary source and update the case, if necessary.
Secondary verification can be done through:
Contacting the individual;
Phone calls or faxes to the facility; or
Online resources (see table).
Online Verification Resources |
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| State of Wisconsin Offender Locator | For matches within the State of Wisconsin, FEPs can verify the information through the Offender Locator website at http://offender.doc.state.wi.us/lop/home.do. This website provides records of incarcerated offenders through the Wisconsin Department of Corrections (DOC). FEPs can also access this site through VINELink. The database only includes adults who are incarcerated in the Wisconsin prison system. It is a good practice to include aliases in your search. |
| VINELink | For data exchange results inside or outside the State of Wisconsin, agencies can verify incarceration matches through VINELink, the online version of Victim Information and Notification Everyday (VINE), located at www.vinelink.com/vinelink. |
| Federal Prisoner Information | For federal prisoner matches, FEPs can verify the accuracy at https://www.bop.gov/inmateloc/. If the online queries do not result in verification of incarceration information for individuals in county jails, workers should continue to use resources at the local agency level such as faxes, phone calls, and contact with the individual to verify the incarceration information. |
History: Release 24-07; Release 20-06; Release 20-01; Release 13-03.