Division of Family and Economic Security, Bureau of Working Families Wisconsin Works (W-2) Manual

8.4.1 W-2 Work Training Providers/Employers Guidelines

The goal of W-2W-2Wisconsin Works work training experience is to help TEMPTEMPTrial Employment Match Program, CSJCSJCommunity Service Job, and W-2 TW-2 TW-2 Transition participants find sustainable, family-supporting employment.

This section outlines the required guidelines for a W-2 agency and W-2 work training provider/employer participating in a W-2 work training provider site agreement.

Work training providers and employers can include:

• Government;
• Public or private non-profit organizations; or
• Private for-profit organizations.

W-2 work training providers and employers should provide the following:

• Willingness to interview more than one individual for every available position;
• The same flexibility in work rules as an employee who is not enrolled in W-2 would receive; and
• Sensitivity to work and family issues (i.e., single-parent households, disability-related issues, child care needs).

The W-2 agency and each W-2 work training provider/employer must follow the guidelines listed below and outlined in the Wisconsin Works (W-2) Work Training Site Agreement (10792).

The W-2 agency must have a signed copy of the Wisconsin Works (W-2) Work Training Site Agreement (10792) on record for any work training provider/employer where a W-2 participant has been placed.

1. Comply with all federal, state, and local laws, ordinances, and regulations affecting W-2 participants including the:
   • Family Medical Leave Act;
   • Americans with Disabilities Act; and
   • Civil Rights Act of 1964 prohibiting discrimination of any employee or trainee based on race, color, sex, age, sexual orientation, handicap, political affiliation, or national origin.
2. Provide supervision, structure, performance appraisals, training, materials, and tools normally provided an employee who is not enrolled in W-2.
3. Provide a safe and healthy work environment in compliance with federal, state, and local health and safety standards.
4. Develop and provide written expectations for all training positions to be filled by W-2 participants. These may include:
   • Workplace rules such as:
     • Dress codes;
     • Attendance policies;
     • Health and safety standards;
     • Use of company property; and
     • Appropriate workplace behaviors.
   • Information on the training position such as:
     • Training position titles;
     • Work training schedules;
     • Task descriptions; and
     • Skills and abilities necessary for success in that position.
5. Collect and verify accurate time and attendance records.
6. Immediately notify the W-2 agency of participant injury, tardiness or absence not authorized by the work training provider, problems detrimental to continued success on the work training site, or transfer/termination from the work training site.
7. Notify the W-2 agency of any work training site requirements such as tuberculosis testing, driver's license, background checks, physical examinations, etc.
8. Timely notify the W-2 agency of any changes, such as collective bargaining, at the work training site which might impact a W-2 participant or necessitate a reevaluation of this work training site agreement.
9. Allow appropriate on-site access to W-2 participants by designated W-2 agency personnel as well as access to any participant records.
10. Agree to follow the provisions of the Wisconsin Works Employee Displacement Grievance Policy (DCF-P-DWSW13121).
11. Not ask or require a W-2 participant to function in any task or activity which promotes or discourages religious, union, or political activity.
12. Provide work opportunities for W-2 participants suitable to their strengths and ability.
13. Agree not to disclose information concerning the W-2 participant for any purpose not connected with program administration.
14. Agree not to provide false information for purposes of securing or ensuring issuance of a W-2 payment.