Wisconsin Department of Children and Families
Wisconsin Works (W-2) Manual
220.127.116.11 Education Activities
for 18- and 19-year-old CSJ Participants
18.104.22.168 Assignment of Up to 10 or 12 Hours Per Week of Education and Training
22.214.171.124 Aggregating Education and Training Hours
126.96.36.199 Combining Aggregated Education and Training with Prorated CSJ Policy
188.8.131.52 Full-Time Technical College Education
Participants assigned to a CSJCommunity Service Job or W-2 TW-2 Transition placement may be assigned education and training activities through any of the following means:
· Through the assignment of up to 10 hours per week of education and training for individuals placed in a CSJ and up to 12 hours per week of education and training for individuals placed in a W-2 T (see 184.108.40.206);
· By aggregating education and training hours to enable a participant to engage in an education and training program that a participant can complete within a one-year period with participation in up to 516 hours of education and training activity (see 220.127.116.11); or
· Through participation in a full-time technical college education program (see 18.104.22.168).
For CSJ participants only:
· When an 18- or 19-year-old CSJ participant has not obtained a high school diploma or equivalent, the W-2Wisconsin Works agency must allow the participant to decide whether to attend high school or to enroll in a course of study meeting the standards established under 115.29(4), Wis. Stats, in order to satisfy, in whole or in part, the required hours of participation in a CSJ. (See 22.214.171.124)
Participants who are interested in education and training activities that are not covered in W-2 policy should be counseled on their options which may include:
1. Pursuing the education or training program while meeting their W-2 participation requirement through other assigned activities. While this is not a viable option for everyone, some participants may be able to manage both participation in required W-2 activities up to 40 hours per week plus education and training that is not part of assigned W-2 activities. Any employment search activities assigned by the W-2 agency should target employment that aligns with the training the participant is enrolled in.
2. Ending his or her participation in the W-2 program and applying for and using financial aid and other work supports (FoodShare, child care, etc.) to complete the training program. Individuals who wish to pursue education and training outside the scope of the W-2 program should be referred to a career counselor at the nearest Wisconsin Technical College to explore his or her options.
Individuals who elect to pursue training outside of W-2 should be informed that child care eligibility for the training may be affected if the participant is not employed at least 5 hours per week. Information regarding Child Care policy can be found in the Child Care Policy Manual.
When an 18- or 19-year-old CSJ participant has not obtained a high school diploma or equivalent, the W-2 agency must allow the participant to decide whether to attend high school or to enroll in a course of study meeting the standards established under 115.29(4), Wis. Stats, in order to satisfy, in whole or in part, the required hours of participation in a CSJ. The W-2 agency must monitor each participant’s progress towards achieving a high school diploma or equivalent. During the summer months, the agency must assist these participants in finding employment. If employment is not obtained for the summer, these participants must be assigned to appropriate employment-related activities.
Although it is expected that most 18- or 19-year-old CSJ participants will want to obtain a high school diploma or equivalent, some may choose not to do so. If this is the case, they should be assigned to other work training and education and training activities as appropriate.
The FEP may assign CSJ participants up to 10 hours per week of education and training activities, and may assign W-2 T participants up to 12 hours per week of education and training activities. If there are hours spent in the classroom, doing lab work or study time, those hours must be included as part of the assigned education and training activities.
The following types of activities are allowable under the education and training hours for CSJ and W-2 T participants.
1. A course of study meeting the standards established under 115.29(4), Stats., for the granting of a declaration of equivalency of high school graduation.
2. English-as-a-Second Language.
3. Adult basic education courses.
W-2 agencies may coordinate with the Wisconsin Technical College System and the University of Wisconsin-Extension Program or other educational programs to provide a variety of Adult Basic Education opportunities including literacy skills and remedial math and reading courses.
The W-2 activity codes associated with these education activities include:
· Adult Basic Education (BE);
· English-as-a-Second-Language (EL);
· General Educational Development (GED);
· High School Equivalency Diploma (HE);
· Literacy Skills (LS); and
· Regular School (RS).
Up to one hour of unsupervised study time for each hour of class time plus supervised study time may be assigned under these activities and tracked for attendance purposes. A statement from the educational program indicating the amount of study time required must be used to determine the assignment of hours.
For more information on W-2 activities, see Activity Codes Appendix.
1. Technical college courses and other educational courses that provide an occupational skill.
2. Employer-sponsored training.
W-2 agencies can coordinate with technical colleges to offer certified (or diploma/degree) training programs, and also work directly with employers to develop on-site training opportunities.
These training courses must be tied directly to occupations for which there are job openings in the community. Examples include:
· Basic welding;
· Keyboard/data entry;
· Certified nursing assistants;
· Utility installation;
· Office software;
· Food preparation;
· Electronic assembly;
· Child care;
· Press production;
· Entrepreneurial/small business; and
· Hospitality training.
The W-2 activity code associated with these training activities is Job Skills Training (JS). Up to one hour of unsupervised study time for each hour of class time plus supervised study time may be assigned under Job Skills Training (JS) and tracked for attendance purposes. A statement from the educational program indicating the amount of study time required must be used to determine the assignment of hours.
If these activities are not available through the Job Center or other community resources, W-2 agencies must take responsibility for funding these services if assigned as a required activity, with the exception of a full-time technical college program. (See 126.96.36.199)
The FEP may aggregate education and training hours to allow W-2 T and CSJ participants access to short-term intensive training programs that require more than 10 or 12 hours of participation per week. Totaling education and training hours in this manner allows the FEP to place the CSJ or W-2 T participant in a short-term program.
The aggregation policy can be applied and should be considered for education and training programs that a participant can complete within a one-year period with participation in up to 516 hours of education and training activity. In addition to the education and training activities, the FEP must assign some work training activities each week, not to exceed a total of 40 hours of participation per week.
The FEP must document in PIN comments that the aggregation policy was used, the amount of aggregated education and training hours, the occupational skills to be gained, and the expected number of weeks needed to complete the training.
Wisconsin’s Technical College system offers many one- and two- semester certificate programs that are accessible to W-2 participants under the aggregated education and training policy.
A prorated CSJ placement is appropriate for individuals who are already working in an unsubsidized job less than 30 hours per week and are determined through an informal assessment to have barriers that prevent him or her from obtaining an additional unsubsidized job or from increasing the number of hours in the current job. This includes individuals who lack the skills needed to be competitive for jobs available in the current unsubsidized market. See 7.4.1 for additional characteristics of an employed individual who may be appropriate for a prorated CSJ.
In certain circumstances, these individuals would also benefit from an intensive short-term training program using the aggregated education and training policy. When combining the prorated CSJ policy and the aggregated education and training policy, the FEP must keep in mind that total hours of participation, including unsubsidized employment, must not exceed 40 hours per week.
An individual placed in a CSJ or W-2 T may participate in a full-time technical college education program when specific requirements listed below are met. An individual may participate for the duration of the program but for no longer than 2 years as long as the agency has determined that the program will likely lead to employment. An agency must consult with its Community Steering Committee and local technical college board to determine if a technical college education program will likely lead to employment. Agencies are encouraged to detail their own internal policies governing how appropriate programs will be identified and how FEPs will make a determination for placement in a technical college education program. In all circumstances, the decision should be documented in PIN comments.
An individual placed in a CSJ or W-2 T may participate in a full-time technical college education program as part of that placement if the participant meets all 3 of the following requirements:
1. Is enrolled full-time (up to 15 hours per week) in a program offered through the Wisconsin Technical College System that requires between one and two years of class-time to complete and regularly attends all classes;
2. Maintains a grade point average of at least 2.0 (or the equivalent, as determined by the technical college);
3. Is employed or engages in work activities under a CSJ or W-2 T for 25 hours per week in addition to class time. The 25 hours must include the study time required for the program as well as other work activities that relate to the training the participant is engaged in that will improve the likelihood of obtaining employment once the training is completed. This may include activities such as work study/internships, career planning and counseling, job shadowing and work experience activities that relate to the training program.
Including the technical college program on the EP does not obligate the W-2 agency to pay for the program out of its W-2 budget. If the participant has not identified available funding for the program, the agency may require the participant to do so. The agency must assist the participant is applying for financial aid.
The W-2 activity codes associated with full-time Technical College are:
· Technical College (TC)
· Technical College Study Time (TT)
History: Release 21-07; Release 20-03.