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Wisconsin Department of Children and Families Wisconsin Works (W-2) Manual |
When an individual applies for W-2, the W-2 agency should confirm if the individual received W-2 in the past. If the individual received W-2 in the past, the W-2 agency must check the WWP Participant Barriers page to see if any formal assessments were completed during a prior W-2 episode. If so, the W-2 agency must obtain the following information from the previously assigned W-2 agency:
1. All copies of formal assessments and treatment notes from the past 12 calendar months; and
2. Any copies of additional information and assessments greater than 1 year that were used to determine how the participant was last served by the previously assigned W-2 agency.
If the information is scanned into ECF, the W-2 agency must obtain the information from ECF.
If the information is not scanned into ECF, the W-2 agency must contact the previously assigned W-2 agency and request formal assessments and treatment notes from the prior W-2 Agency.
The previously assigned W-2 agency is required to provide all copies of requested documentation to the W-2 agency so that it is received within 7 working days. The requested documentation must be scanned into ECF using the WPM code or sent by US mail or other delivery services with tracking or through a courier. Copies of confidential documents cannot be faxed or emailed.
Any case that is transferred within Milwaukee or reapplies for W-2 in the balance of state may only satisfy the formal assessment requirement for a W-2 T placement if the formal assessment for the stated barrier/disability was completed in the 12 months prior to the agency transfer or new application. If it was not within the 12 months prior, the new W-2 agency will need to request that a new formal assessment be completed within 30 days of making a new W-2 T placement. See 5.5.1.1.
History: Release 19-02; Release 18-04.