9.1 Procedure

Contractors must establish an accounts receivable system to assure that all charges are billed promptly and recorded accurately and that adequate collection efforts are made.

Contractors must collect and verify timesheets for hours actually worked in the Program prior to making subsidy payments and enter the subsidy payments and other payroll taxes and insurance Federal Social Security and Medicare taxes, and worker’s compensation premiums that employers are required to withhold from employees’ paychecks. in CARES The eligibility determination system used to track activities and case management in TJ and TMJ..

Contractors must manually issue payments to the employer of record (see 7.3.1) to cover the cost of wage subsidies and payroll taxes and insurance (if applicable) and DCFWisconsin Department of Children and Families will reimburse the Contractor The entities under contract with DCF to administer the TJ and TMJ contracts.. When the Contractor is the employer of record, the Contractor need only report the wage subsidies and payroll taxes and insurance (if applicable) in CARES and SPARC for reimbursement.

Contractors that pay stipends must manually issue stipend A regular payment made to an individual enrolled in TJ or TMJ to encourage him or her to participate in certain activities. payments to individuals who participated in orientation activities. Contractors must report the stipends in CARES and SPARC for reimbursement.

Contractors must enter information on payment amounts into CARES prior to seeking reimbursement for payments through SPARC.

History: There are no previous versions of this policy.