Wisconsin Department of Children and Families - Division of Early Care and Education
Bureau of Early Care Regulation
Child Care Licensing Procedure Manual
In accordance with Wis. Stat. § 48.657(1)(a), the licensing specialist may not disclose the identity of any employee of a child care center or a day camp when providing information about violations of statutes, rules or provisions of licensure. Therefore, because the DCF-294A or DCF-785C should be posted at the center, special care must be taken to assure that the names of program staff are not disclosed.
The licensing specialist may identify the names of staff members on the DCF-F-CFS1675A (Staff Record Checklist). In order to maintain confidentiality, the completed staff record checklist must not be posted. The form clearly states in the title, “Confidential – Do Not Post”.
When referencing a violation, the licensing specialist may identify an employee to the program director verbally or in writing, noting that the identification is confidential and may not be posted, or may refer to the staff members by an identification system such as staff person #1, #2, etc., or staff person A, B, etc. It is recommended that the licensing specialist use the DCF-F-2432-E (Staff and Child Identification Key), a voluntary BECR form designed to serve as a key for identifying each employee. The words “Confidential Information - Do Not Post” is clearly stated at the top of Staff and Child Identification Key form. Note that the licensing specialist may develop his/her own key, but the words “Confidential Information - Do Not Post” must be stated on the key to ensure that the names must not be posted.
The key may be disclosed during an open record request.
This page last updated 06/2018.