Wisconsin Department of Children and Families - Division of Early Care and Education
Bureau of Early Care Regulation
Child Care Licensing Procedure Manual
Procedures
1. Documentation of Visits in the iPad-based Licensing Checklist Mobile Application
2. When to Use the CFS-785-Compliance Statement
2.1. Exceptions to Issuing a CFS-785
2.2. Completing, Delivering and Recording the CFS-785
2.3. Site Visit Exit Interview
2.4. Posting Requirements for the CFS-785
3. When to Use the CFS-294 - Noncompliance Statement and Correction Plan
3.1. Exceptions to Issuing a CFS-294
3.2. Determining When a Violation Will Not Be Cited on the CFS-294
3.3. Completing a CFS-294 in a Complaint Investigation
3.4. Initiating a CFS-294 to Cite a Self-Reported Violation
3.5. Initiating a CFS-294 for Failure to Submit Required Continuation Materials
3.6. Initiating a CFS-294 During Revocation Proceedings
3.7. Citing on the CFS-294 When the Violation is Immediately Corrected
3.8. Citing Violations of Health and Safety Rules on the CFS-294
3.9 Monitoring for Background Check Compliance
3.9.1 Background Check Violations
3.9.2 When the CFS-294 is Issued by the CBU
4. Guidance for Citing and Documenting Violations on the CFS-294
4.1. Administrative Rules That Do Not Apply to the Center
4.2. Only Some Rules Pertaining to a Section are Met on the Day of the Visit
4.3. When Some Administrative Rules Could Not Be Monitored on the Day of the Visit
4.3.1 Examples of Rules Marked Without Direct Observation
4.3.2 When the Licensing Specialist is Unable to Monitor a Health and Safety Rule on Day of Visit
4.4. Choosing the Administrative Rule Number
4.4.1. Special Handling of Certain Group and Family Child Care Rules
4.6. How to Describe the Violation
4.7. Establishing the Date by Which to Return the Correction Plan
4.8. Confidentiality Issues When Completing the CFS-294
4.8.1. Maintaining Employee Confidentiality
4.8.2. Maintaining Confidentiality of Children in Care
4.8.2.1. Example of Maintaining Confidentiality When Citing a Violation
5. Discussing Violations with the Licensee at the Site Visit Exit Interview
5.1. When an Exit Interview is Not Conducted
6. Delivering the CFS-294 to the Licensee
7. Posting Requirements for the CFS-294 and CFS-785
8. If the Licensee Disputes the CFS-294-No Appeal Rights
8.1. Rescinding a Violation Cited on the CFS-294
8.2. Child Care Provider’s Right to Respond to the CFS-294
9. The Licensee’s Correction Plan
9.1. Monitoring the Return of the Correction Plan
9.2. Review the Correction Plan
9.2.1. When the Correction Plan is Unacceptable
9.2.1.1. When the Correction Plan Contains Confidential Information or Inappropriate Language
10. Verification of the Correction Plan
10.1. Finalizing the CFS-294 When All Cited Violations Have Been Corrected
10.1.1. When the Verification is by Electronic Mail or Regular Mail
10.2. When All Cited Violations Have Not Been Corrected
11.1. Repeat Violations Defined
11.2. Citing Repeat Violations
11.3. Resolution of Repeat Violations
12.1. Recording the CFS-294 and CFS-785 in WISCCRS
This page last updated 08/2019.