Wisconsin Department of Children and Families - Division of Early Care and Education
Bureau of Early Care Regulation
Child Care Licensing Procedure Manual
When there is a high volume of no access visits in a BECR region, the licensing manager may implement an alternate procedure for addressing follow-up to no access visits.
The alternate no access visit procedure provides for the licensing specialist to make two attempts to gain access to monitor a center. When the licensing specialist fails to gain entry after two attempts, the licensing specialist must use the standardized format on the BECR Intranet labeled ‘Warning Letter-Entrance - for SERO use only’ to address no access visits at a licensed center. This warning letter is issued with a Noncompliance Statement and Correction Plan (CFS -294) which includes an imposed plan of correction. The imposed plan of correction requires that the licensee provide a written 8-week schedule identifying the dates and times children will be in care. This schedule enables the licensing specialist to schedule a visit to the center when the licensee has indicated that the center will be open and child in care can be observed.
A copy of the no access warning letter is shared with the DCF Bureau of Child Care Subsidy Administration (BCCSA) to notify BCCSA that the licensee may be receiving Wisconsin Shares payments for days when children are not in care and that the probationary license may be revoked.
If the licensee responds to the warning letter by contacting the licensing specialist to explain why s/he was unable to gain access on two consecutive visits (e.g., due to a temporary short term closure), the licensing specialist makes a monitoring visit to the center as soon as possible after the contact. If the licensing specialist is not contacted by the licensee following the warning letter, s/he should consult with the licensing manager regarding next steps.
See the Monitoring Activity Standards chapter in the Monitoring section for more information on the alternate no access visit procedure.
This page last updated 10/2020.