Wisconsin Department of Children and Families - Division of Early Care and Education
Bureau of Early Care Regulation
Child Care Licensing Procedure Manual
Beginning in the spring of 2014, BECR began accessing the DOR tax delinquency data through a DOR electronic interface with WISCCRS, allowing for updated information on a more timely basis. The BECR Central Office Operations Program Associate (OPA) is the primary person responsible for accessing DOR tax delinquency documents and sharing the delinquency and clearance documents with all BECR regions. This is done twice per week. The SERO Office Manager serves as a back-up when the OPA is out of the office. If the OPA and the SERO Office Manager are both unavailable and there is a critical need to retrieve a document from the secure DOR folder, a request should be submitted to the Bureau of Operations and Planning using the DECE Bureau of Operations and Planning Request web form (located on the DCF intranet site).
The OPA (or SERO Office Manager) accesses the WinSCP software program from the DOR secure folder every Tuesday and Thursday to retrieve any tax documents that may affect child care licensure. The OPA moves these documents to the DCF “S” drive, at S:/DECE/BECR/All Staff/DOR. It may be necessary to access and retrieve certificates on other days of the week as well, depending on business needs.
Once the documents are moved to the “S” drive and into the DOR folder, the OPA renames each DOR document with the following identifiers: “(facility ID) (region) (clearance or delinquency).” The OPA also queries WISCCRS to locate the facility ID number as DOR does not have this information and it is not included on their certificates.
Each regional office has a folder located in S:/DECE/BECR/All Staff/DOR. Within the regional office folder, there are two folders labeled “Cleared” and “Delinquent”. Once the DOR document is renamed by the OPA, the OPA moves it into the appropriate regional office folder.
The OPA sends an email to the regional office managers to notify them each time the delinquent or clearance certificates have been distributed to the regional office folders. All office managers are notified that the transfer has been completed even if their office does not have any new certificates or clearances.
If a delinquency certificate is received for a facility that is no longer licensed, the OPA emails the DOR agent directly regarding the closure and copies the regional office manager on the email. The regional office does not need to take further action. If a tax delinquency clearance is received for a facility that is no longer licensed, the OPA emails the regional office manager who will determine next steps.
This page last updated 12/2016.