Wisconsin Department of Children and Families - Division of Early Care and Education
Bureau of Early Care Regulation
Child Care Licensing Procedure Manual
The DCF Bureau of Finance will notify the BECR Regional Office when it has received a bank notice of insufficient funds related to a check submitted for payment and will email the BECR Regional Office with a scanned image of the "bounced" check.
The BECR Regional Office will confirm that the fees are still due, the license is active, and the payer name and address is correct. The BECR Regional Office will email the DCF Bureau of Finance verifying the payer’s name, the facility name, the purpose of the payment and the mailing address.
The DCF Bureau of Finance will prepare an invoice for the amount of the NSF check plus the NSF service fee of $20, and email it to the region. The Regional Office will make a courtesy call to the licensee to request immediate payment via money order or cashier’s check, or by accessing the E-Payment module in the Child Care Provider Portal, within three (3) days. The BECR Regional Office will enter the NSF check and the NSF service fee into the Transactions module in WISCCRS.
The funds will be forwarded to the DCF Bureau of Finance using the following BECR deposit process:
If payment (including the late fees) is received, BECR endorses the check and sends the bottom portion of the invoice to the DCF Bureau of Finance for deposit according to the usual procedure.
If payment is not received, BECR will take appropriate action for non-payment on the license or application (e.g., revocation of the license for incomplete continuation materials or closure of a pending application) and will inform DCF Bureau of Finance via email that the facility is closed.
This page last updated 08/2021.