Wisconsin Department of Children and Families - Division of Early Care and Education
Bureau of Early Care Regulation
Child Care Background Check Procedures
The DCF Bureau of Finance will notify BECR CBU when it has received a bank notice of insufficient funds related to a check submitted for the annual background check fee. Specifically, the DCF Bureau of Finance will email the BECR CBU with a scanned image of the bounced check.
The CBU will confirm that the fees are still due, the license or certification is active, and the payer name and address is correct. The CBU will email the DCF Bureau of Finance verifying the payer’s name, the facility name, the purpose of the payment and the mailing address.
The DCF Bureau of Finance will prepare an invoice for the amount of the NSF check plus the NSF service fee of $20 and email it to the CBU. The CBU will make a courtesy call to the licensee or certified provider to request immediate payment via money order or cashier’s check within three (3) days. The CBU will enter the NSF check and the NSF service fee into the transactions module in WISCCRS.
BECR will only accept a certified check or money order as payment for a NSF check. The funds will be forwarded to the DCF Bureau of Finance using the following BECR deposit process:
If payment (including the late fees) is received, the CBU endorses the check and sends the bottom portion of the invoice to the DCF Bureau of Finance for deposit according to the usual procedure.
BECR will take appropriate action for non-payment on the license or application (e.g., surrender for incomplete continuation materials or closure of a pending application) and will inform DCF Bureau of Finance via email that the facility is closed. The certification agency will take appropriate action for non-payment for background check fees at the time of recertification.
This page last updated 12/2018.