Wisconsin Department of Children and Families - Division of Early Care and Education
Bureau of Early Care Regulation
Child Care Certification Policy Manual
The certification worker will usually verify correction of a violation at the next routine on-site visit. Typically, this will be after the expected correction date for all violations cited at the last site visit. However, when the certification worker has identified a serious violation, a complaint is involved, the facility has a history of poor compliance or of repeat violations, the certification should make every effort to schedule a site visit shortly after the expected completion date indicated on the correction plan by the operator to ensure timely correction has occurred.
When doing a verification site visit, the certification worker should take a copy of the previous Noncompliance Statement (including Plan of Correction if submitted) to the visit and if the violation(s) has been corrected the worker may complete the verification column on the form, entering the verification date.
Note regarding uploading plan of correction: If the certification worker conducts a “verification visit”, and modifies the original Noncompliance Statement/Plan of Correction form by adding the “verification” information, the revised form may be uploaded but it is not required. If it is uploaded, it is recommended that the worker delete the original uploaded Plan of Correction and then upload the revised form (which now includes the correction plan and the verification date) to the site visit that prompted the 294 initially. In doing so, the public search website will provide information about when the initial visit was conducted, violations cited, if any, the operator’s plan of correction and the certification worker’s verification all on a single PDF document.
WISCCRS will automatically enter the ’Correction Verification Date’ into a previously violated rule when the rule has been marked ‘Met’ for subsequent monitoring visit record.
Example: A violation was cited on 1/27/15 indicating that a provider was violating a group size rule. On 3/27/15, another monitoring site visit was conducted and the provider was found to be in compliance with the group size rule and certifier checks ‘Met’ for that rule for the 3/27/15 visit record. Once the monitoring results have been entered into WISCCRS for the 3/27/15 visit, the verification date (3/27/15) will be automatically inserted for the violation cited on 1/27/15 (it will be inserted the day after the data entry). If the verification of the correction is completed using other means, then the verification date can be entered manually on the ‘Modify Monitoring Results’’ screen for the 1/27/15 record. See examples and screenshots below.
Certification workers should not “modify” the previous monitoring results to indicate that a correction has been verified. Instead, the certification worker may do one or both of the following to indicate/verify the correction:
Manually add the “verification” date to the previous monitoring record. In the example below the operator was cited for a group size rule violation on 1/27/15. But on 3/27/15 the correction was verified. Add the 3/27/15 “correction verification date” without modifying the monitoring result from the 1/27/15 visit.
When conducting a subsequent monitoring visit the certification worker enters monitoring results for that visit and checks “met”, if applicable. In doing so, a verification date will automatically insert into the previous site visit/monitoring result. The operator in the example above had another monitoring visit on 3/27/15. The certification worker monitored several rules including group size rules and enters the monitoring results for that 3/27/15 visit. The screenshot below indicates the operator was in compliance with all group size rules during the 3/27/15 (screen shot shows the certification worker clicked on the blue check marks, indicating compliance). The blue check mark for the 202.08(6)(a) rule will automatically send a “correction verification date” of 3/27/15 to the previous site visit/monitoring result for the 1/27/15 violation of 202.08(6)(a).
This page last updated 01/2020.