Wisconsin Department of Children and Families

Protecting Children, Strengthening Families, Building Communities

Disclaimer

 

 

Child Welfare Info System(s) Updates

Child Welfare practice and technology has changed considerably since 1993 when the federal government published the existing regulations for states developing and maintaining a Statewide Automated Child Welfare Information System (SACWIS). The federal government has developed new guidelines describing Comprehensive Child Welfare Information System (CCWIS) requirements. It will allow states to transition their current system or develop a new system to become compliant.

 

UPDATE:

Wisconsin has decided to become CCWIS compliant. Learn more about the assessment that led to this decision and the roadmap we developed for the potential modernization of our eWiSACWIS system to become CCWIS compliant.

 

eWiSACWIS - electronic Wisconsin Statewide Automated Child Welfare Information System is the current system used in Wisconsin.

CCWIS - Comprehensive Child Welfare Information System

eWiSACWIS Modernization 

eWiSACWIS is currently undergoing a modernization effort upgrading the user interface of the application, as well as eliminating the dependency on Internet Explorer and Microsoft Word for template creation. You will notice that some pages in the system will look different. Since both the current technology and the updated technology can coexist, the plan is to implement these upgrades incrementally in phases. Below is information about this effort that you need to know.

What is being upgraded and why?

Application Pages

The online pages users see and interact with are being upgraded to the latest version of HTML5.

Currently eWiSACWIS is only compatible with Microsoft Internet Explorer. Since Microsoft has announced that Internet Explorer 11 is the final version Microsoft will release, the application needs to be upgraded to work with other browsers. When this modernization effort is completed, the application will be compatible with other internet browsers. Additionally, this upgrade will take advantage of responsive design that will allow the application to adapt to smaller screens on mobile devices.

Templates

The OCX component (ActiveX) eWiSACWIS currently uses to generate templates and notifications in the system only works with the Internet Explorer browser. No other browsers support this deprecated technology. As a result, eWiSACWIS will be replacing the OCX component with newer technology for document generation.

What are the benefits of the upgrades?

There have been on-going county concerns about being limited to Internet Explorer and having to install the OCX (ActiveX) on individual computers in order to support the current template processing. This modernization effort addresses those concerns. Once the upgrades are completed for the entire system, eWiSACWIS will be compatible with various modern internet browsers and counties will no longer need to install the OCX.

Modernizing the application to the HTML5 standards will provide a responsive user experience that is optimized for tablets.

When will we see the changes?

Starting in December 2017, users will see the more modern look and feel. Some documents will use the new BIRT technology rather than launching Microsoft Word.

Business Intelligence and Reporting Tools (BIRT) is an open source technology platform used to create data visualizations and reports that can be embedded into rich client and web applications.

It is expected that additional system pages and/or documents will be modernized incrementally in phases.

CCWIS UPDATE - August 2018

 

Youth Justice Case Management System

DCF has received permission to start building a Youth Justice Case management system. This system will be part of our existing eWiSACWIS infrastructure but will have separate functionality.  It will:

  • Assist youth justice workers in managing their cases
  • Allow for the collection of important information about our youth justice system

Stay tuned for additional information. We expect this process to kick-off later this fall. County workers will be involved in the design and development of the system.

 

Data Exchange with the Department of Public Instruction (DPI)

DCF will be working with DPI to bring Individualized Education Programs (IEP), disability data and basic school information into key parts of eWiSACWIS in the February 2109 release. We will continue to work with DPI on fully developing a bi-directional data exchange with them in the future to bring in other important educational data/information.

 

Additional Resources

DCF CCWIS Information

Federal CCWIS Information