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FEPs are responsible for determining if a W-2 participant had good cause for not participating in W-2 assigned activities. While the good cause policy is meant to model what an employer may allow under its own absence policy, FEPs must consider the fact that participants may face hardships that make completing activities and notifying the agency of missed activities more difficult, e.g., phone availability, reliable transportation, etc.
If the FEP determines that the participant’s explanation for the absence or the written verification of the absence meets the allowable good cause reasons, the FEP must enter the hours of nonparticipation, the appropriate number of good cause hours, and the good cause CARES code on CARES screen WPNH and document the reason for approving the good cause in case comments. If the FEP determines that the participant’s explanation for the absence or the written verification of the absence does not meet any of the allowable good cause reasons, the FEP must enter the hours of nonparticipation on CARES screen WPNH and document the reason for denying good cause as well as referencing the number of hours, dates and activities missed in case comments.
When documenting in CMCC the reasons for approving or denying good cause, the FEP must begin the comment with “GCD:”. By starting case comments with “GCD:”, monitoring staff will be able to easily identify comments related to good cause decisions.
This
page last updated in Release # 11-05
Release Date: 10/03/11
Effective Date: 10/03/11