W-2 T Participant Description Characteristics
220.127.116.11 W-2 T Participation Requirements
18.104.22.168 Marginally Employed W-2 T Participants
22.214.171.124 W-2 T and Work Training
126.96.36.199 W-2 T Time Records
188.8.131.52 W-2 T Payments
The W-2 Transition (W-2 T) employment position is for individuals who have been determined not ready for unsubsidized employment and unable to successfully participate in one of the other W-2 employment positions for reasons such as an individual’s incapacitation or the need to remain in the home to care for another W-2 group member who is incapacitated or disabled.
Participants placed in a W-2 T must have a formal assessment, as described below, scheduled and documented in CARES within 30 calendar days of the W-2 T placement. The FEP must not assume that participants who have a disability are unable to participate in an employment position other than W-2 T, including unsubsidized employment. The FEP may place a participant in a
W-2 T when the participant is incapable of performing a CSJ or Trial Job, as determined by the W-2 agency, for reasons which may include:
1. The participant is determined, based on an independent assessment by a medical professional, DVR or similar qualified assessing agency or individual, to be or expected to be incapacitated for a period of at least 60 days. Examples of incapacitation that would warrant an assessment may include:
Mental health limitations;
Victim of Domestic Violence; and
Obtaining a Complete Assessment, describes the types of information that
must be gathered through assessment and the methods for obtaining the
2. The participant
is needed in the home to care for another member of the W-2 group who
is ill or incapacitated;
The following steps must be taken when determining the need for a W-2 adult to remain in the home to care for a family member:
a. Using the Need to Care for Disabled Family Member (DWSP-10786) form (or an agency-developed form that, at a minimum, has the same elements), verify the incapacity/disability of the affected family member and the appropriateness of day/child care outside of the home through third party sources. The FEP may consider statements from sources such as medical professionals, the Social Security Administration, Family Support Program, Birth to Three Early Intervention Program, Program for Children with Special Health Care needs, and Exceptional Educational Needs Program. Supportive adult programs under the 51.42 service board or Independent Living Centers for a physical disability or mental health issues are other verification sources.
b. Determine whether day/child care outside the home is available for the disabled/incapacitated family member so that the participant can engage in work training activities outside the home. The Americans with Disabilities Act (ADA) requires that any day treatment or day care facility accommodate a child or elderly person and provide reasonable accommodations for individuals with disabilities. However, where a reasonable accommodation cannot be made or the care is not available, lack of adequate child care is a good cause reason for not participating in W-2 requirements outside the home. Written documentation from one or more local day/child care providers is sufficient verification that appropriate care is not available.
An in-depth formal assessment will determine the appropriate level of W-2 participation, the person’s ability to engage in specific work and training activities and the need for supportive services, accommodations, auxiliary aids or communication assistance. (See 5.5.1) Attendance and cooperation with an in-depth assessment may satisfy participation requirements pending the results of the formal assessment. A W-2 payment reduction cannot be imposed on a participant for declining to complete a formal assessment. (See 5.5.7)
Based on the results of the assessment the participant may be assigned up to 40 hours per week in activities which may include work training, other W-2 T activities and education and training.
W-2 T work training activities approved by the FEP may include activities such as a:
· Community rehabilitation program - a program that provides directly or facilitates the provision of vocational rehabilitation to individuals with disabilities and that enables an individual with a disability to maximize opportunities for employment. Services may include vocational assessment, job readiness training, job placement and on-the-job support targeted at individuals with disabilities. Assignable activities will vary depending on the focus of the program, but may include:
o Disability and Learning Assessment (AD);
o Career Planning & Counseling (CE);
o Employment Search (ES);
o Mentor/Coach (MN);
o Job Readiness/Motivation (MO);
o Occupational Testing (OC);
o On-The-Job Training (OJT);
o Paid Work Experience in the public sector, not funded by TANF (SW); or
o Work Experience (WE).
· Activities similar to a CSJ but with more supervision
· Volunteer activity. Assignable activity is Work Experience (WE)
Other common activities assigned to W-2 T participants include:
AODA detoxification, assessment and treatment. Assignable activities may include AODA Counseling (CA) and AODA Assessment (AA) and Personal Development (PD);
Mental health activities, as prescribed by an appropriate health care professional. Assignable activities may include Mental Health Assessment (AM) and Mental Health Counseling (CM);
Counseling or physical rehabilitation activities. Assignable activities may include Physician’s Assessment (AL), Ongoing Medical/Personal Care (MP), Physical Rehabilitation (PR);
Court ordered activities. Assignable activity is Court-Related/Legal Appointments (LA);
Activities related to obtaining shelter or retaining safety in a domestic abuse situation or other activities needed to stabilize a family. Assignable activities may include Domestic Violence Assessment and Supportive Services (AV) and Personal Development (PD);
Activities that will provide support for children with special needs. Assignable activity is Family Member Treatment/Counseling (FC); and
Caring for a family member with an incapacity of such severity that without home care, the incapacitated member’s health and well-being would be significantly affected, as determined by the W-2 agency Assignable activities are Caring for Other Family Member (CF) and Caring for Disabled Child (CD).
Education and training may be assigned through any of the following means:
Through the assignment of up to 12 hours per week of allowable education and training (See Section 184.108.40.206);
By aggregating education and training hours to enable a participant to engage in an education and training program that a participant can complete within a one year period with participation in up to 516 hours of education and training activity (See Section 220.127.116.11); or
Through participation in a full-time technical college education program (See Section 18.104.22.168).
A W-2 applicant/participant who is marginally employed in an unsubsidized job only a few hours per week may also be placed in a W-2 T placement when the participant has long-term, severe barriers to increasing the hours in the existing unsubsidized job or obtaining additional unsubsidized employment. In these instances, the FEP must schedule flexible activities around the unsubsidized employment. W-2 T assigned activities must be specifically designed to assist the applicant/participant in overcoming these severe barriers while maintaining flexibility and sensitivity.
The W-2 agency is responsible for the creation and management of work training sites that prepare W-2 T participants for unsubsidized employment. The agency must act as a liaison between providers and W-2 T participants when necessary.
W-2 T work training providers must complete the W-2 Work Training Site Agreement (form DCF-F-DWSP 10792) and comply with all provider assurances outlined in the form. In addition, agencies must develop work training sites that:
Are sensitive to participants with employment barriers;
Offer part-time and flexible schedules to meet the special needs of participants;
Provide comprehensive supervision of participants. See the TANF Work Participation Requirements appendix for more information on requirements for supervising W-2 activities; and
Provide or arrange any needed supportive services, accommodations, auxiliary aids or communication assistance.
The W-2 Agency must provide worker’s compensation coverage for all participants, except when the W-2 work training provider provides the coverage.
The participant is required to provide verification for education and training hours as well as other hours in W-2 T activities. See the TANF Work Participation Requirements appendix for guidelines on documenting and verifying W-2 activities.
The W-2 agency will issue a monthly payment of $608 to the W-2 T participant if all participation requirements are met. The monthly payment of $608 will not be prorated or otherwise reduced if the hours assigned are less than 40 hours per week. Payments will be reduced by $5.00 for each hour that the participant fails without good cause to participate.
page last updated in Release # 12-03
Release Date: 04/04/12
Effective Date: 04/04/12