STATE OF WISCONSIN
Department of Health and Family Services
Division of Children and Family Services
Division of Disability and Elder Services

  DDES Memo Series 2005 – 03B /ACTION
  DCFS Memo Series 2005 – 04B /ACTION

            March 31, 2005

    Re:    Expenditure and Revenue Reports
              Revised

To:

Area Administrators/ Human Services Area Coordinators
Bureau Directors
County Departments of Community Programs Directors
County Departments of Developmental Disabilities Services Directors
County Departments of Human Services Directors
County Departments of Social Services Directors
Licensing Chiefs/Section Chiefs
Tribal Chairpersons/Human Services Facilitators

From:

Sinikka Santala
Administrator

From:

Kitty Kocol
Administrator

Document Summary

The purpose of this memo is to share the revised instructions and reporting forms for the DDE 942 Expenditure Report and the new Human Services Revenue Report (HSRR) to be used beginning with CY 04. Since the new HSRR shows total expenditures by revenue source, county agencies will no longer have to report on the DDE 943 report form. Also starting in CY 05, for CY04 expenditure information, agencies will only have to report year-end expenditures and revenues. The six month reports will no longer be required. The DDE 942 is due April; 15. 2005 (in future years it will be due March 25). The HSRR is due April 30 each year.

 

Background

In December 2002, the Wisconsin County Human Services "Visions" Committee released their proposal Redesigning Wisconsin’s Human/Social Service Delivery System. This proposal recommends changes in how human/social services are funded in the state. The Department of Health and Family Services (DHFS) agreed to work with the Wisconsin County Human Services Association (WCHSA) and the Wisconsin Counties Association (WCA) to evaluate the recommended changes in the funding system and formed the Visions Steering Committee.

In 2004, WCHSA and WCA, on behalf of the Visions Steering Committee, requested revenue and expenditure information from county agencies for CY 2001, 2002 and 2003. The purpose of collecting this information was to begin the process of determining what it actually costs to provide human services at the local level and the source of funds used to pay for these costs. In order to have statewide consistent and complete data for analysis on an ongoing basis and to continue their work, the Visions Steering Committee has recommended that the type of data collected for CY 03 continue to be collected on an annual basis.

The Data Workgroup, of the Visions Steering Committee, developed the revised 942 Expenditure Report form and the Human Services Revenue Report form and instructions for each form. We are also requesting County Departments of Aging, not part of a Department of Human Services, to fill out the Human Services Revenue Report to ensure we capture all county human service expenditures and revenues. The request to these agencies will be issued under a separate memo from DDES.

Other recommendations from the Visions Steering Committee that have been endorsed by the department include:

Discontinuing the DDE 943 report – since the new HSRR form captures total expenditures by revenue source, including BCA and county tax levy, it is not necessary to request the data previously collected on the DDE 943.

The DDE 942 and the new HSRR forms must be completed and submitted annually – the DDE 942 is due March 25th, each year (except for CY 04 when the form is due April 15, 2005), and the HSRR is due April 30th each year. In previous years, the DDE 942/943 reports were submitted at six months and year-end.

Revised Instructions

The revised instructions are based on the Visions Expenditure/Revenue reports instructions developed last year for CY 03, as well as lessons learned from county staff preparing these reports and recommendations from the Visions Data Workgroup. The revised instructions include:

  • Updated Target Group Definitions

  • A requirement that total expenditures by target group on the DDE 942 must be divided between adults 18 years and older and children under 18 years of age. The same is true for the HSRR form.

  • For CY 04 counties should not report Community Services Deficit Reduction Benefit (CSDRB) or Community Based Medicaid Administrative Claiming (CBMAC) funds because these revenue sources were discontinued and replaced with Wisconsin Medicaid Cost Reporting (WIMCR).

  • If a county operates a major program/service, i.e. psychiatric inpatient unit, juvenile detention center, etc, the county should only report their county’s expenditures and revenues, not the full cost of the program. The other counties that purchase services from this program will show the other costs of this service on their DDE 942 report. The total expenditure and revenue for this specific program/service should equal what all counties that utilize this program/service report.

Report Formats and Due Dates

The DDE 942 report is attached, but the DDE 942 data entry screen can also be found at https://wsp4.state.wi.us/hfs/hsrs/F942_943. It is a secured site so your agency may have only one person authorized to access it. If you have problems, call the HSRS SOS Desk at 608 266-9198. The website is in the process of being updated with these new instructions. This report must be submitted by March 25th of each year, except for CY 04. Because the instructions are being sent out late, for CY 04 only, the DDE 942 is not due until April 15, 2005.

The HSRR report form is attached and for the CY 04 report the form should be filled out on the Excel Worksheet and emailed to Jane Hilgers at Hilgeja@dhfs.state.wi.us. It is important that agencies do not alter or change this form. Therefore the columns and rows on this form have been protected so that no additional rows or columns may be added. By the time these reports are due for CY 05 the HSRR form should be in the same web-based format as the DDE 942. Thank you for your cooperation and assistance.

If you have any questions regarding these reports or the instructions, please contact:

Regional Office Contacts:

Area Administrators

Central Office Contact:

For the DDE 942 Form:
Ruth Diehl
DDES, Room 851
Department of Health and Family Services
PO Box 7851
Madison, WI 53707-7851
Telephone – 608-266-7576
Diehlra@dhfs.state.wi.us

 

For the HSRR Form:
Chris Hendrickson
OSF, Room 618
Department of Health and Family Services
PO Box 7850
Madison, WI 53707-7850
Telephone – 608-261-7812
Hendrch@dhfs.state.wi.us

Attachments:
Attachment 1 - Expense Report for Human Services Programs  (PDF 25 kb)
DDE-942 - Total Expenses all Sources
Attachment 2 - Expenditures by Revenue Source  (PDF 24 kb)
Attachment 3 - Target Group Definitions  Revised (PDF 17 kb)
County Expenditures by Revenue  (Excel 43 kb)

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Division of Health Care Financing 
Department of Corrections
Department of Workforce Development


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