STATE OF WISCONSIN
Department of Health and Family Services
Division of Children and Family Services
Division of Disability and Elder Services

       MEMO SERIES DCFS 2004- 20 /ACTION
       MEMO SERIES DDES 2004-13 /ACTION

         September 9, 2004

        Re:  ADVISORY NOTIFICATION OF
               CALENDAR YEAR 2005
               COMMUNITY AIDS ALLOCATIONS

           Supercedes DCFS Memo 2003-09
           and DDES Memo 2003-9

To:

County Board Chairpersons
County Departments of Community Programs Directors
County Departments of Developmental Disabilities Services Directors
County Departments of Human Services Directors
County Departments of Social Services Directors

From:

Kitty Kocol
Administrator
Division of Children and Family Services

 

Sinikka Santala
Administrator
Division of Disability and Elder Services

 

Document Summary

This memo provides the notification of Community Aids allocations for 2005. Counties can use this information to prepare their 2005 budgets.

 

The purpose of this memo is to provide you with notification of your CY 2005 Community Aids Allocations. Federal action is still pending on block grant funding levels, including the Social Services Block Grant, for federal fiscal year 2004 (October 1, 2004 - September 30, 2005). Community Aids allocation levels may be revised, depending on final federal legislative action.

The following information is described in this memo:

  1. Background on the 2005 Community Aids Allocation

  2. Attachments
  • Public Participation Process Planning
  • CY 2005 County Community Aids Allocation
  • Community Options Program Detail
  1. Information on CY 2005 Community Aids Allocations

The attached schedules reflect the anticipated contract amounts for Community Aids and other programs. Please remember that the state will begin a new biennial budget period (2005-2007) on July 1, 2005. The CY 2005 allocations identified on the attachments are for the entire 12 months of the calendar year. This assumes, therefore, that the 2005-2007 biennial budget will include sufficient funding to support these allocations for the last 6 months of 2005. If changes are made in the state budget, the 2005 allocations will be adjusted (up and down) accordingly.

The attached schedules reflect the anticipated contract amounts for Community Aids and other programs

Carry-over Community Aids Funds. A county can carry over up to 3% of the following:

Basic County Allocation

Alzheimer’s Family and Caregiver Support

Community Mental Health Block Grant Services

AODA Block Grant

The AODA Block Grant Allocation and Community Mental Health Services Block Grant Allocation funds carried over must be used for their original purpose. The other funds become general carry-over funds and are made available on a one-time basis after the previous years’ contract has been reconciled.

Carry-Over Family Support Program

Per a statutory language change in the 03-05 biennial budget bill, effective CY 04, a county can carry-over up to 5% of its Family Support Funding. This carryover must be used for Family Support Program Services.

Planning and Budgeting Requirements

Counties must meet the requirements in s.46.031(3)(b) for Departmental approval of a public participation process for counties without a citizen advisory committee. Counties without a citizen advisory committee must use the attached updated version of Form 4 and instructions
(Attachment I - Public Participation Planning Process).

Counties are required to submit to the Department a proposed budget. See DCS Numbered Memo 95-48 for information on this process.

Finally, it should be noted that the Council on Developmental Disabilities (WCDD), under s. 51.437(2)(a)3, Wisconsin Stats., has review and advisory responsibilities on community budgets and plans for programs affecting persons with developmental disabilities. The Council will issue instructions which enable it to carry out these responsibilities.

ALLOCATION INFORMATION - SOCIAL SERVICES - COMMUNITY SERVICES - HUMAN SERVICES

Basic County Allocation (also see CARS Lines 561 and 681)

The amounts reflect a .06% decrease in the BCA. The BCA level reflects our current knowledge of the federal Social Services Block Grant funding level as a component of the BCA. If federal budget decisions differ from our assumptions, the BCA may have to be modified. In addition, please refer to DDES Numbered Memo 2004-09 that describes adjustments that will be made in the BCA in 2005.

Family Support (577)

Funding is unchanged from CY 2004.

Community Mental Health Services Block Grant (569)

This is the same amount counties received in 2004.

Substance Abuse/AODA Block Grant (570)

This allocation is the same as the 2004 level.

Alzheimer’s Caregiver Support (381)

This allocation is unchanged from 2004.

Total Matchable

This is the sum of all Community Aids funds which are subject to county match.

BCA Less Match (561)

This is the BCA with the state match portion of the BCA removed. If a county does not spend county matching funds, it is still eligible to receive the funds identified in this column based upon reimbursable Community Aids expenses.

Youth Aids MOE (DSS/HSD Only)

This is the Youth Aids Maintenance Of Effort level which is used in computing the state/county match for human services and social services departments.

State Match/County Match (681)

This amount is based upon 9.89% of all matchable funds.

IV-E Independent Living (360)

Wisconsin's federal allocation was reduced by 23%, reducing the total amount available to allocate to counties. The formula for determining 2005 allocations for independent living services utilizes 2003 data provided by counties and tribes regarding the number of youths eligible for and receiving independent living services

COP (367)

The COP allocations indicated in this notification include cost to continue to persons relocated from a nursing home during CY 01, 02 and 03. These amounts do not include funding that may have been awarded to support individuals funded with COP Estate Recovery Funds or for Family Care participants who have moved to a waiver county.

Increases in contract levels due to activity that has not been included in this notification will either be included in the CY 05 final initial contracts or contract amendments will be processed after January 1, 2005.

COP-Waiver (338 and 339)

The COP-W allocations listed in this notification include cost to continue for persons relocated from a nursing home during CY 01, 02 and 03. The amounts do not include funding that may have been awarded to support individuals funding with the COP Estate Recovery Funds or for Family Care participants who have moved to a waiver county.

Increase in contract levels due to activity that has not been included in this notification will either be included in the final CY 05 initial contracts or a contract amendment will be processed after January 1, 2005.

Report all COP-Waiver expenses on CARS Profile 337. This profile will allocate the non-federal share and the federal share of expenses based on the current federal percentages to CARS Profiles 338 and 339. CARS Profile 338 will identify and pay the non-federal share of expenses as reported on Profile 337 based on the current state/federal percentage rate. This profile is contract controlled. The non-federal share of expenses as reported to 337 that exceed the COP-Waiver GPR contract level will roll to COP (367) for payment. The federal share of expenses will be identified and paid on CARS Profile 339. This profile is sum sufficient.

For purposes of this notification that state/;federal percentage calculation was 41.06% (GPR) and 58.94% (FED).

Kinship Care Assessments (380) and Benefits (377)

The Kinship Care benefit allocation is computed using the most recent case data for each local program. The formula distributes the annual grants to counties based on the number of eligible recipients.

Brain Injury Waver (BIW) (506) and BIW Federal ( 507)

Reimbursement for BIW Non-Federal (Profile 506) is the state MA GPR portion of average daily claims, which must be less than or equal to the state per diem rate ($180) for program participants. The BIW Federal (506) amount includes the federal share of the revenue earned for slots at $180 per day; the federal share of costs exceeding the state per diem rate for the slots at $180 per day; and the federal portion of estimated claims for local match slots. The BIW number of regular and local match slots is based on the county's caseload as of July 1, 2004. The 2003 actual costs per day for each county was used as the baseline and then inflated for 2005. The totals do not reflect any local matching funds.

CIP IA Non-Federal (580) and CIP IA Federal (581)

The CIP IA actual cost per day for 2003 was used as a baseline and then inflated to estimate the 2005 costs for participants identified in the CIP IA Program as of July 1, 2004. The amount calculated for CIP IA Non-Federal (Profile 580) is the total of the state MA GPR portion of the funds available for the slots assigned to these program participants. The federal share of the slot revenue is included in the amount on CIP IA Federal (Profile 581) as well as the federal portion of estimated costs above the total of the slot revenue earned by the county.

CIP IB Non-Federal (564) and CIP IB Federal (563)

The estimated MA GPR funding the County has been allocated on CIP IB Non-Federal is based on the number and type of waiver slots in use as of July 1, 2004. The allocation is the sum of the MA GPR portion of the state per diem rate for regular slots and facility specific slots available to counties during calendar year 2005. The federal portion of the slot revenue is available on CIP IB Federal. This profile also includes the federal portion of coverage costs for those participants having regular or facility specific slots is allocated to the CIP IB Federal and the federal portion of total costs for those participants counties have chosen to serve with local revenue.

CIP II (384 and 349)

The amounts shown in this notification are based on caseload information as of January 1, 2004 and will be updated for the final CY 05 initial contracts. Contract value is calculated based on CY 05 per diem of 41.86 times 365 days times the number of slots a county currently holds. For the purposes of this allocation notification the state/federal split used was 41.06% (GPR) and 58.94% (FED).

Counties will report all CIP II program expenses on CARS Profile 384. CARS Profile 347 will allocate the non-federal share to Profile 338 and the federal share of expenses to Profile 349 based on the current state/federal split. CARS Profile 348 is contract controlled. The non-federal share of expenses that exceed the GPR contract level will roll to COP (367) for payment. The federal share of expenses will be identified and paid on CARS Profile 349. This Profile is sum sufficient.

 Foster Care Continuation (365)

These funds are allocated to counties on a client-specific basis. The dollar amount shown may change based upon the number of people served.

IMD Regular Allocation (559)

These funds are awarded to counties when they relocate a person from an IMD to the community and the IMD bed is closed.

IMD Special Relocation/OBRA Relocation Funds (571)

These funds are available to counties for the relocation of individuals from nursing homes or IMD’s who have a mental illness and between the ages of 22-64.

 

NOTE:   For children's long term supports waivers for children with a Developmental Disability (DD), Physical Disability (PD) or Severe Emotional Disturbance (MH), counties will receive a separate notification for the CY 05 contract amounts.

Other Programs

The schedule also contains 2005 allocations for programs only available in certain counties. The requirements for these programs are similar to 2004 requirements.

 

ACTION SUMMARY STATEMENT:

Counties are to use this information to prepare their 2005 budgets. The budget for Community Aids funds is due to your Area Administrator on December 1, 2004

CENTRAL OFFICE CONTACT:

Paul Minkus
(608) 266-8420

Attachment:
Allocation Spreadsheet  (PDF 41 kb)

cc

Area Administrators/Assistant Area Administrators
Bureau Directors
Program Office Directors/Section Chiefs
Tribal Chairpersons/Human Services Facilitators

 


 

Attachment I

                                                                County(ies)______________________

                                                                Agency _________________________

 

Public Participation
Planning Process

(1)                                                    (2)                                                        (3)

Date                                            Activity                                            Regional Office 
                                                                                                             Monitoring

 

Column (1):   Date

Indicate the date of the proposed activity. Be as specific as possible. If you are unable to give a specific date now, then indicate a time frame (e.g., June 3-6). As specific dates become known, forward this information to the Regional Office so they may update their copy of the plan.

Column (2): Activities

Each activity that the agency will carry out during the plan’s period should be described in this space. The description should include the nature of the activity, the agencies involved e.g., Aging and Public Health Nurse as well as DSS), the location of the activity, the target group of the activity (e.g., about whom and from whom information is sought).

Column (3):   Regional Office Monitoring

Agencies do not complete this column. This column will be used by the DHFS Regional Office to check off and/or comment on the Implementation of the activities.


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