Department of Health and Family Services
Division of Child and Family Services

              DCFS Memo Series 2003 - 12
              November 2, 2003

               RE:   IV-E ELIGIBILITY AND
                        POLICY MANUAL

                     (Supercedes DCFS-01-14)



Area Administrators/Assistant Area Administrators
Bureau Directors
County Departments of Community Programs Directors
County Departments of Developmental Disabilities Service Directors
County Departments of Human Services Directors
County Departments of Social Services Directors
Licensing Chiefs/Sections Chiefs
Tribal Chairpersons/Human services Facilitators


Kitty Kocol


This memo announces the existence of a revised "Title IV-E Eligibility and Reimbursability Policy Manual" and a Question and Answer Document related to the Title IV-E Program for children and juveniles placed in out-of-home care. The documents are not attached but can be found on the Department’s website at the citation noted.


The Division has updated the Title IV-E Eligibility and Reimbursability Policy Manual and developed a Questions and Answers document to be used in the determination of IV-E eligibility and reimbursability of children placed in out-of-home care. These materials are to be used effective immediately and earlier versions of the policy manual should be discarded.

Title IV-E Policy Manual

The Title IV-E Eligibility and Reimbursability Policy Manual has been updated to address recent changes and clarifications in federal Title IV-E eligibility and reimbursability policy. The policy and procedures stated in the new policy manual incorporate the Adoption and Safe Families Act of 1997, the Chafee Foster Care Independence Act of 1999, the Title IV-E rules and regulations under 45 CFR Parts 1355, 1356 and 1357 issued in 2000 (effective March 27, 2000), and 2001 Wisconsin Act 109 enacted in 2001 and effective July 30, 2002. The policy manual applies to all children and juveniles in out-of-home care.

There are two major concepts within the IV-E program that determine whether federal participation can be claimed for a child: eligibility and reimbursability. The child must be determined IV-E eligible based on information at the time the child was removed from his/her home. Once initial eligibility is established, IV-E eligibility must be redetermined annually for the child over the duration for the out-of-home care episode.

The child must be determined IV-E reimbursable to claim federal reimbursement for the maintenance costs of the child. The reimbursability of the child is contingent on meeting procedural requirements and the child being placed with a reimbursable provider.

The new policy manual addresses the following major changes in eligibility and reimbursability.

Reasonable Efforts to Prevent Removal (REPR):  A judicial finding that "reasonable efforts were made to prevent removal" is now considered an eligibility criterion. A "reasonable efforts to prevent removal" judicial finding must be obtained within 60 days after the child’s removal from home if the child is removed via court order (REPR is not needed if a child enters care via voluntary placement agreement). If a "reasonable efforts to prevent removal" judicial finding is not obtained within 60 days after the child’s removal, the case is ineligible for the entire out-of-home care episode.

Individuals in the AFDC group: I ndividuals who are minor siblings of the child under review’s siblings (e.g., the half sister of the child’s half brother), and the parent (biological/adoptive) of any minor sibling (biological/adoptive/half) who is in the AFDC group have been added to the child under review’s AFDC group if they are residing in the removal home.

Unemployment and Deprivation:  On or after August 1, 2003, children removed from a two-parent household are considered deprived if the household meets the financial need requirements.

If there are any questions concerning the updated IV-E policy manual and/or questions and answers document, please call the Title IV-E Hot Line at 608-267-9647.

Thank you very much for your assistance in this important effort.


Area Administrator


Susan McLeish
Title IV-E Program Specialist
P.O. Box 8916
Madison, WI 53708-8916
Phone: 608-264-8525
FAX: 608-266-0260


Policy Manual and Q&A WEB SITE:



Pamela Eitland, Division of Juvenile Corrections, DOC
Michelle Jensen, Director of State Courts Office

The Department of Children and Families, protecting children, strengthening families, building communities.