STATE OF WISCONSIN
Department of Health and Family Services
Division of Children and Family Services
Division of Disability and Elder Services

                MEMO SERIES DCFS 2003-09 /ACTION
                MEMO SERIES DDES 2003 - 09 /ACTION
                September 10, 2003

     Re:    ADVISORY NOTIFICATION OF CALENDAR
              YEAR 2004 COMMUNITY AIDS 
              ALLOCATIONS

               Supercedes DCFS Memo 2002-11 
               and DSL Memo 2002-10

 

To:

County Board Chairpersons
County Departments of Community Programs Directors
County Departments of Developmental Disabilities Services Directors
County Departments of Human Services Directors
County Departments of Social Services Directors

From:

Kitty Kocol
Administrator
Division of Children and Family Services

 

Sinikka Santala
Administrator
Division of Disability and Elder Services

DOCUMENT SUMMARY

This memo provides the notification of Community Aids allocations for 2004. Counties can use this information to prepare their 2004 budgets.

 

The purpose of this memo is to provide you with notification of your CY 2004 Community Aids Allocations. Federal action is still pending on block grant funding levels, including the Social Services Block Grant, for federal fiscal year 2004 (October 1, 2003 - September 30, 2004). Community Aids allocation levels may be revised, depending on final federal legislative action.

The following information is described in this memo:

I.     Background on the 2004 Community Aids Allocation

II.    Attachments

  • Public Participation Process Planning
  • CY 2004 County Community Aids Allocation
  • Community Options Program Detail

I.        Information on CY 2004 Community Aids Allocations

The attached schedules reflect the anticipated contract amounts for Community Aids and other programs

Carry-over Community Aids Funds. A county can carry over up to 3% of the following:

Basic County Allocation
Alzheimer’s Family and Caregiver Support
Community Mental Health Block Grant Services
AODA Block Grant

The AODA Block Grant Allocation and Community Mental Health Services Block Grant Allocation funds carried over must be used for their original purpose. The other funds become general carry-over funds and are made available on a one-time basis after the previous years’ contract has been reconciled.

Carry-over Family Support Program

Per a statutory language change in the 03-05 biennial budget bill, effective CY 04, a county can carry-over up to 5% of its Family Support Funding. This carryover must be used for Family Support Program Services.

Planning and Budgeting Requirements

Counties must meet the requirements in s.46.031(3)(b) for Departmental approval of a public participation process for counties without a citizen advisory committee. Counties without a citizen advisory committee must use the attached updated version of Form 4 and instructions (Attachment I - Public Participation Planning Process).

Counties are required to submit to the Department a proposed budget. See DCS Numbered Memo 95-48 for information on this process.

Finally, it should be noted that the Council on Developmental Disabilities (WCDD), under s. 51.437(2)(a)3, Wisconsin Stats., has review and advisory responsibilities on community budgets and plans for programs affecting persons with developmental disabilities. The Council will issue instructions which enable it to carry out these responsibilities.

ALLOCATION INFORMATION-SOCIAL SERVICES-COMMUNITY SERVICES-HUMAN SERVICES

Basic County Allocation (also see CARS Lines 561 and 681)

The amounts reflect a .1689% decrease in the BCA. The BCA level reflects our current knowledge of the federal Social Services Block Grant funding level as a component of the BCA. If federal budget decisions differ from our assumptions, the BCA may have to be modified.

Family Support (577)

Funding is unchanged from CY 2003.

Community Mental Health Services Block Grant (569)

This is the same amount counties received in 2003.

Substance Abuse/AODA Block Grant (570)

This allocation is the same as the 2003 level.

Alzheimer’s Caregiver Support (381)

This allocation is unchanged from 2003.

Total Matchable

This is the sum of all Community Aids funds which are subject to county match.

BCA Less Match (561)

This is the BCA with the state match portion of the BCA removed. If a county does not spend county matching funds, it is still eligible to receive the funds identified in this column based upon reimbursable Community Aids expenses.

Youth Aids MOE (DSS/HSD Only)

This is the Youth Aids Maintenance Of Effort level which is used in computing the state/county match for human services and social services departments.

State Match/County Match (681)

This amount is based upon 9.89% of all matchable funds.

IV-E Independent Living (360)

The formula for determining 2004 allocations for independent living services utilizes 2002 data provided by counties and tribes regarding the number of youths eligible for and receiving independent living services. Wisconsin's 2004 Federal allocation for IL has been reduced by approximately 21%, but this reduction may not be reflected in the contract amount due to a one-time distribution of IL funding carried forward from the past two years.

COP (367)

The attached charts provide the details for the program.

COP/COP-W (338 and 339)

These amounts are based upon the latest caseload information. The amounts listed include the cost to continue for CY 01, 02 and 03 nursing home relocations, and Family Care participant moves that occurred prior to 8/15/03. Increases in contract levels due to activity that occurs after 8/15/03 will either be included in the final CY 04 contracts or a contract amendment will be processed after 
January 1, 2004.

Counties will no longer report COP-W program expenses on CARS Profile 382. Counties will report all COP-W expenses on CARS Profile 337. This Profile will allocate the non-federal share and the federal share of expenses based on the current federal percentages to CARS Profiles 338 and 339. CARS Profile 338 will identify and pay the non-federal share of expenses as reported on 337. This Profile is contract controlled. The non-federal share of expenses that exceed the COP-W GPR contract level will roll to COP (367) for payment. The federal share of expenses will be identified and paid on CARS Profile 339. This Profile is sum sufficient.

For purposes of this notification the state/federal percentage calculation was .4157 (GPR) and .5843% (Fed).

Kinship Care Assessments (380) and Benefits (377)

The Kinship Care benefit allocation is computed using the most recent case data for each local program. The formula distributes the annual grants to counties based on the number of eligible recipients.

Brain Injury Waver (BIW) (506) and BIW Federal ( 507)

Reimbursement for BIW (506) is based on the average daily claims, which must be less than or equal to the state per diem rate ($180) for program participants. The BIW Federal (507) amount includes the federal share of any costs exceeding the state per diem rate for BIW and the federal portion of locally matched slots. If the average daily claim for program participants equals less than the state per diem rate any unused funds will be applied to the BIW federal line (local match slots) to provide MA match during the year-end contract reconciliation. The BIW number of slots for both lines is based on the county's caseload as of July 1, 2003. The 2002 actual cost per day for each county was used as the baseline and then inflated for 2004. The totals do not reflect any local matching funds.

CIP IA (580/581)

This amount allocated on Profile 581 is based on the anticipated actual costs with reimbursement calculated on slot per diem rates. The number of slots is based on the county’s caseload as of
July 1, 2003. The 2002 actual cost per day for each county was used as the baseline and then inflated for 2004. Current rates for CIP IA include: $125 for slots created prior to July 1, 1995; $153 for slots created between July 1, 1995 and June 30, 1997; $184 for slots created between July 1, 1997 and June 30, 2000; $190 for slots created between July 1, 2000 and June 30, 2001; $200 for slots created between July 1, 2001 and June 30, 2002; $225 per day for slots created between July 1, 2002 and June 30, 2003 and $325 per day beginning July 1, 2003. The federal funds included represent a county’s proportional share of the federal MA funds which cover approximately 60% of all costs above the amount which can be reimbursed by fully matched MA funds. The total does not reflect any local matching funds.

CIP IB (564) and CIP IB Federal (563)

Reimbursement for CIP IB (564) is based on the average daily claims, which must be less than or equal to the state per diem rate ($49.67) for program participants. The CIP IB federal (563) amount includes the federal share of any costs exceeding the state per diem rate for CIP IB and the federal portion of locally matched slots. If the average daily claim for program participants equals less than the state per diem rate, any unused funds will be applied to the CIP IB federal line (local match slots) to provide MA match during the year-end contract reconciliation. The number of slots for both lines is based on the county’s caseload as of July 1, 2003. The 2002 actual cost per day for each county was used as the baseline and then inflated for 2004. The totals do not reflect any local matching funds.

CIP II (384 and 349)

These amounts are based upon the latest caseload information and will be updated for the final CY 04 contract. Contract value is calculated based on CY 04 per diem of 41.86 times 365 days times number of slots a County currently holds. For the purposes of this allocation notification the state/federal split used was .4157 (GPR) and .5843 (Fed).

Counties will no longer report CIP II program expenses on CARS Profile 384. Counties will report all CIP II expenses on CARS Profile 347. CARS Profile 347 will allocate the non-federal share and the federal share of expenses based on the current federal percentage to CARS Profiles 348 and 349. CARS Profile 348 will identify and pay the non-federal share of expenses as reported on Profile 347. This Profile is contract controlled. The non-federal share of expenses that exceed the GPR contract level will roll to COP (367) for payment. The federal share of expenses will be identified and paid on CARS Profile 349. This Profile is sum sufficient.

NOTE: CIP II funding for Fond du Lac, La Crosse, Milwaukee Department on Aging, and Richland Counties has been moved to the Family Care appropriation.

Foster Care Continuation (365)

These funds are allocated to counties on a client-specific basis. The dollar amount shown may change based upon the number of people served.

IMD Regular Allocation (559)

These funds are awarded to counties when they relocate a person from an IMD to the community and the IMD bed is closed.

IMD Special Relocation/OBRA Relocation Funds (571)

These funds are available to counties for the relocation of individuals from nursing homes or IMD’s who have a mental illness and between the ages of 22-64.

Other Programs

The schedule also contains 2004 allocations for programs only available in certain counties. The requirements for these programs are similar to 2003 requirements.

ACTION SUMMARY STATEMENT: Counties are to use this information to prepare their 2004 budgets. The budget for Community Aids funds is due to your Area Administrator on December 1, 2003

CENTRAL OFFICE CONTACT: Paul Minkus
(608) 266-8420

Attachments

cc

Area Administrators/Assistant Area Administrators
Bureau Directors
Program Office Directors/Section Chiefs
Tribal Chairpersons/Human Services Facilitators

 


Attachment I

                                                                                      County(ies) _________________________

                                                                                     Agency _____________________________

Public Participation
Planning Process

 

(1)                                                       (2)                                                           (3)

Date                                                Activity                                                 Regional Office
                                                                                                                      Monitoring

 

Column (1):    Date

Indicate the date of the proposed activity. Be as specific as possible. If you are unable to give a specific date now, then indicate a time frame (e.g., June 3-6). As specific dates become known, forward this information to the Regional Office so they may update their copy of the plan.

Column (2):    Activities

Each activity that the agency will carry out during the plan’s period should be described in this space. The description should include the nature of the activity, the agencies involved
e.g., Aging and Public Health Nurse as well as DSS), the location of the activity, the target group of the activity (e.g., about whom and from whom information is sought).

Column (3):    Regional Office Monitoring

Agencies do not complete this column. This column will be used by the DHFS Regional Office to check off and/or comment on the Implementation of the activities.


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