This memo includes the annual report requirements for CY 2002 services, expenditures and outcomes under the Title IV-E Incentive and Promoting Safe and Stable Families programs. CY 2002 reports must be submitted to the Department by March 31, 2003.
This memo provides instructions for agencies to develop their annual reports for Title IV-E Incentive and Promoting Safe and Stable Families (PSSF) program activity in calendar year 2002. CY 2002 annual reports are due to the Department of Health and Family Services by March 31, 2003. Agencies may submit separate Title IV-E Incentive and PSSF annual reports or a combined annual report for both programs.
The attached annual report format consists of questions specific to the IV-E Incentive or PSSF programs. The report format is posted to the DHFS Web site as an attachment to this memo and can be downloaded for use with the CY 2002 annual report. The format can be downloaded in MS Word and agencies can adapt the report format as needed in developing their CY 2002 report.
The Title IV-E Incentive program report format includes questions regarding compliance with the statutory requirements that at least 50% of the IV-E Incentive funds be used to prevent the need for child abuse and neglect intervention services (Ref. s.46.52(2)(a), Stats.) and that IV-E Incentive funds not be used to supplant other federal, state or local funds for program activities (Ref. s. 46.52(2)(b), Stats.). The IV-E Incentive program report format also includes a worksheet to identify the amount of unspent funds and provide an explanation for underspending. If the unspent amount in 2002 differs significantly from the estimated carry forward amount used by agencies in their IV-E Incentive program plans for CY 2003, agencies should submit modifications to their CY 2003 plans to reflect the amount of unspent funds carried forward.
The PSSF program report format includes questions regarding the actual expenditures in each of the required PSSF program categories compared with the original planned amount for CY 2001. If actual expenditures were less than the required amount, an explanation must be provided. In addition, agencies are to identify the number of families and children served in each of the PSSF program categories. The information on number of families and children served is needed for federal PSSF program reporting purposes, including the Title IV-B State Plan and the Children and Family Services Review process.
By March 31, 2003, please submit two (2) copies of your annual report, one to DCFS Bureau of Programs and Policies and one to your Office of Strategic Finance Area Administrator. The reports may be submitted in paper form or electronically in MS Word. If reports are submitted electronically, any attachments should also be submitted electronically.
Send the DCFS copy to:
Send the OSF copy to the Area Administrator for your region.