This memo explains the Children's License Denial data system and reporting procedures concerning denials, revocations or non-renewals based upon HFS 12, Adm. Code, violations.
The Department, in conjunction with the Departments of Justice and
Workforce Development, has developed a data collection system related to
information on individuals who have had a foster home or treatment foster
home license denied, revoked or not renewed on the basis of a conviction
or substantiation articulated in
The Department's data collection system is interfaced with the Department of Justice (DOJ) system so that when you submit a criminal background check request to DOJ, the request will automatically be referred to the Children's License Denial (CLD) system. You will receive a letter from the CLD system whether or not the name submitted for a background check is included on the system.
All agencies are required to provide this information to the Department in accordance with state statute and administrative rule. This information must be sent using the attached form as soon as possible after a substantiation or conviction. In the case that an appeal overturns a finding or conviction, resend the form indicating that the original finding or conviction was overturned. The database will then be modified so that the individual does not appear on a background check.
A revised form has been developed in conjunction with the Bureau of Regulation and Licensing and the Office of Child Care. The HFS 12 Negative Action Notice form (CFS-2191) is available for order at the Forms Unit, DHFS/DCFS, P. O. Box 8916, Madison, WI 53708-8916. It can also be accessed on the Internet at following site: www.dhfs.state.wi.us/forms/dcfs/CFS2191.pdf
Using the attached form, send or fax the information to the appropriate address below. All fields on the form must be completed in order to be entered into the CLD system. Public agencies send this form to the Bureau of Programs and Polices (BPP) and private child placing agencies send this form to the Bureau of Regulation and Licensing (BRL).
Thank you very much for your cooperation with this important effort.
c: County Foster Care Coordinators