STATE OF WISCONSIN
Department of Health and Family Services
Division of Children and Family Services
Division of Supportive Living

        MEMO SERIES DCFS 2002 11 /ACTION
        MEMO SERIES DSL 2002 - 10 /ACTION
        August 27, 2002

    Re:    ADVISORY NOTIFICATION OF
             CALENDAR YEAR 2003
             COMMUNITY AIDS ALLOCATIONS

             Supercedes DCFS Memo 2001-13
              and DSL Memo 2001-21

 

To:

County Board Chairpersons
County Departments of Community Programs Directors
County Departments of Developmental Disabilities Services Directors
County Departments of Human Services Directors
County Departments of Social Services Directors

From:

Susan N. Dreyfus
Administrator
Division of Children and Family Services

 

Sinikka McCabe
Administrator
Division of Supportive Living

 

DOCUMENT SUMMARY

This memo provides the notification of Community Aids allocations for 2003. Counties can use this information to prepare their 2003 budgets.

 

The purpose of this memo is to provide you with notification of your CY 2003 Community Aids Allocations. Federal action is still pending on block grant funding levels, including the Social Services Block Grant, for federal fiscal year 2003 (October 1, 2002 - September 30, 2003). Community Aids allocation levels may be revised, depending on final federal legislative action.

The following information is described in this memo:

  1. Background on the 2003 Community Aids Allocation
  2. Attachments

-- Public Participation Process Planning
-- CY 2003 County Community Aids Allocation
-- Community Options Program Detail

  1. Information on CY 2003 Community Aids Allocations

The attached schedules reflect the anticipated contract amounts for Community Aids and other programs

Carry-over Community Aids Funds.  A county can carry over up to 3% of the following:

Basic County Allocation
Family Support
Alzheimer’s Family and Caregiver Support
Community Mental Health Block Grant Services
AODA Block Grant

The AODA Block Grant Allocation and Community Mental Health Services Block Grant Allocation funds carried over must be used for their original purpose. The other funds become general carry-over funds and are made available on a one-time basis after the previous years’ contract has been reconciled.

Planning and Budgeting Requirements

Counties must meet the requirements in s.46.031(3)(b) for Departmental approval of a public participation process for counties without a citizen advisory committee. Counties without a citizen advisory committee must use the attached updated version of Form 4 and instructions (Attachment I - Public Participation Planning Process).

Counties are required to submit to the Department a proposed budget. See DCS Numbered Memo 95-48 for information on this process.

Finally, it should be noted that the Council on Developmental Disabilities (WCDD), under s. 51.437(2)(a)3, Wisconsin Stats., has review and advisory responsibilities on community budgets and plans for programs affecting persons with developmental disabilities. The Council will issue instructions which enable it to carry out these responsibilities.

ALLOCATION INFORMATION - SOCIAL SERVICES - COMMUNITY SERVICES - HUMAN SERVICES

Basic County Allocation (also see CARS Lines 561 and 681)

The amounts reflect a .2168% decrease in the BCA. The BCA level reflects our current knowledge of the federal Social Services Block Grant funding level as a component of the BCA. If federal budget decisions differ from our assumptions, the BCA may have to be modified.

Family Support (577)

Funding is unchanged from CY 2002.

Community Mental Health Services Block Grant (569)

This is the same amount counties received in 2002.

Substance Abuse/AODA Block Grant (570)

This allocation is the same as the 2002 level.

Alzheimer’s Caregiver Support (381)

This allocation is unchanged from 2002.

Total Matchable

This is the sum of all Community Aids funds which are subject to county match.

BCA Less Match (561)

This is the BCA with the state match portion of the BCA removed. If a county does not spend county matching funds, it is still eligible to receive the funds identified in this column based upon reimbursable Community Aids expenses.

Youth Aids MOE (DSS/HSD Only)

This is the Youth Aids Maintenance Of Effort level which is used in computing the state/county match for human services and social services departments.

State Match/County Match (681)

This amount is based upon 9.89% of all matchable funds.

IV-E Independent Living (360)

The formula for determining 2003 allocations for independent living services utilizes 2002 data provided by counties and tribes regarding the number of youths eligible for and receiving independent living services. Agencies serving fewer youths than projected in the previous allocation formula continue to be funded at the 2002 funding level. Programs serving the same or a higher number of youths will receive a 14% increase over the 2002 funding level. Programs serving 10 or fewer youths will receive an annual allocation of $10,000.

COP/COP-W (367 and 382)

The COP totals reflected in this notice include the cost to continue for funds allocated through the relocation project through June of 2002. Totals also include hospital link assessment, plan and service dollars. No new COP funding was appropriated for CY 03. Cost to continue for CY 02 relocation awards made after June 02 will be added to County contracts through the contract amendment process in CY 03.

NOTE: COP funding for Fond du Lac, La Crosse, and Richland Counties has been finalized for the Family Care conversion.

The COP-W totals reflected in this notice include the cost to continue for funds allocated through the relocation project through June 2002. Totals also include hospital link service dollars. No additional COP-W funding was appropriated for CY 03. The fiscal 03 federal percentage rate of 58.465% was used to calculate the federal earning potential for the COP-W GPR. This will be adjusted when the final calendar 03 rate has been established. Cost to continue for CY 02 relocation awards made to Counties after June 02 will be added to the County contracts through the contract amendment process in CY 03.

NOTE: COP-W funding for Fond du Lac, La Crosse, Milwaukee Department on Aging, and Richland Counties has been moved to the Family Care Appropriation.

Kinship Care Assessments (380) and Benefits (377)

The Kinship Care benefit allocation is computed using the most recent case data for each local program. The formula distributes the annual grants to counties based on the number of eligible recipients.

Brain Injury Waver (BIW) (506)and BIW Federal 507

Reimbursement for BIW (506) is based on the average daily claims, which must be less than or equal to the state per diem rate ($180) for program participants. The BIW Federal (507) amount includes the federal share of any costs exceeding the state per diem rate for BIW and the federal portion of locally matched slots. If the average daily claim for program participants equals less than the state per diem rate any unused funds will be applied to the CIP IB federal line (local match slots) to provide MA match during the year-end contract reconciliation. The number of slots for both lines is based on the county's caseload as of July 1, 2002. The 2001 actual cost per day for each county was used as the baseline and then inflated for 2003. The totals do not reflect any local matching funds.

CIP IA (580)

This amount allocated is based on the anticipated actual costs with reimbursement calculated on slot per diem rates and the federal portion of the amount over the per diem rate. The number of slots is based on the county’s caseload as of July 1, 2002. The 2001 actual cost per day for each county was used as the baseline and then inflated for 2003. Current rates for CIP IA include: $125 for slots created prior to July 1, 1995; $153 for slots created between July 1, 1995 and June 30, 1997; $184 for slots created between July 1, 1997 and June 30, 2000; $190 for slots created between July 1, 2000 and June 30, 2001; $200 for slots created between July 1, 2001 and June 30, 2002; and $225 per day beginning July 1, 2002. The federal funds included represent a county’s proportional share of the federal MA funds which cover approximately 60% of all costs above the amount which can be reimbursed by fully matched MA funds. The total does not reflect any local matching funds.

CIP IB (564) and CIP IB Federal (563)

Reimbursement for CIP IB (564) is based on the average daily claims, which must be less than or equal to the state per diem rate ($49.67) for program participants. The CIP IB federal (563) amount includes the federal share of any costs exceeding the state per diem rate for CIP IB and the federal portion of locally matched slots. If the average daily claim for program participants equals less than the state per diem rate, any unused funds will be applied to the CIP IB federal line (local match slots) to provide MA match during the year-end contract reconciliation. The number of slots for both lines is based on the county’s caseload as of July 1, 2002. The 2001 actual cost per day for each county was used as the baseline and then inflated for 2003. The totals do not reflect any local matching funds.

CSLA (539)

These amounts are allocated based on the 2003 estimated costs. The 2001 actual cost per day for each county was used as the baseline and then inflated for 2003. The number of slots is based on the county’s caseload as of July 1, 2002. Since CSLA does not have a per diem rate the allocation is for the federal portion of approximately 60% of costs. The total does not reflect any local matching funds.

CIP II (384)

The CIP II allocations are based upon nursing home bed closures. These funds are reported on CARS Profile 384. The CIP II allocations are based upon current caseload data and include the cost to continue the relocation slots awarded through June 30, 2002. The caseload amounts will be updated to the extent possible for the final CY 2003 contract. The cost to continue for CY 02 relocation awards made after June 02 will be added to County contracts though the contract amendment process in CY 03.

NOTE: CIP II funding for Fond du Lac, La Crosse, Milwaukee Department on Aging, and Richland Counties has been moved to the Family Care appropriation.

Foster Care Continuation (365)

These funds are allocated to counties on a client-specific basis. The dollar amount shown may change based upon the number of people served.

IMD Regular Allocation (559)

These funds are awarded to counties when they relocate a person from an IMD to the community and the IMD bed is closed.

IMD Special Relocation/OBRA Relocation Funds (571)

These funds are available to counties for the relocation of individuals from nursing homes or IMD’s who have a mental illness and between the ages of 22-64.

IMD Continuing Placement/MA Card Cost (572)

The funding distribution for this program is being reviewed and has not been finalized at this time. Information on allocations will be sent out to counties when it becomes available.

Other Programs

The schedule also contains 2003 allocations for programs only available in certain counties. The requirements for these programs are similar to 2002 requirements.

ACTION SUMMARY STATEMENT:

Counties are to use this information to prepare their 2003 budgets. The budget for Community Aids funds is due to your Area Administrator on December 1, 2002.

CENTRAL OFFICE CONTACT:

Paul Minkus
(608) 266-8420

Attachments:  get acrobat 
County Allocations 
(pdf - 421 kb)
CIP II Allocations
(pdf - 15 kb)
COP Allocations
(pdf - 12 kb)
COP-W Allocations
(pdf - 13 kb)

cc

Area Administrators/Assistant Area Administrators
Bureau Directors
Program Office Directors/Section Chiefs
Tribal Chairpersons/Human Services Facilitators

 


 

Attachment I     

County(ies)____________________     

Agency_________________________

Public Participation
Planning Process

 

(1)                                                           (2)                                                        (3)

Date                                                     Activity                                         Regional Office
                                                                                                                  Monitoring

 

Column (1): Date

Indicate the date of the proposed activity. Be as specific as possible. If you are unable to give a specific date now, then indicate a time frame (e.g., June 3-6). As specific dates become known, forward this information to the Regional Office so they may update their copy of the plan.

 

Column (2): Activities

Each activity that the agency will carry out during the plan’s period should be described in this space. The description should include the nature of the activity, the agencies involved
e.g., Aging and Public Health Nurse as well as DSS), the location of the activity, the target group of the activity (e.g., about whom and from whom information is sought).

Column (3): Regional Office Monitoring

Agencies do not complete this column. This column will be used by the DHFS Regional Office to check off and/or comment on the Implementation of the activities.

 


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