Department of Health and Family Services
Division of Children and Family Services

   DCFS Memo Series 2002-02 /ACTION
       February 1, 2002
        Re:    I V-E INCENTIVE AND SSF
                 PROGRAM ANNUAL
                 REPORTS FOR CY 2001

         Supercedes DCFS Memo 2001-03



Area Administrators/Assistant Area Administrators
Bureau Directors
County Departments of Community Programs Directors
County Departments of Developmental Disabilities 
           Services Directors
County Departments of Human Services Directors
County Departments of Social Services Directors
Licensing Chiefs/Section Chiefs
Tribal Chairpersons/Human Services Facilitators


Susan N. Dreyfus

Document Summary

This memo includes the annual report requirements for CY 2001 services, expenditures and outcomes under the Title IV-E Incentive and Safe and Stable Families programs. CY 2001 reports must be submitted to the Department by March 29, 2002. 

This memo provides instructions for agencies to develop their annual reports for Title IV-E Incentive and Safe and Stable Families (SSF) program activity in calendar year 2001. CY 2001 reports are due to the Department by March 29, 2002. Agencies may submit separate IV-E and SSF reports or a combined annual report for both programs.

The attached annual report consists of questions specific to the IV-E or SSF programs and a project outcome sheet that applies to individual projects. The report format is posted to the DHFS web site as an attachment to this memo and can be downloaded to facilitate the development of the CY 2001 report.

The IV-E program report includes questions regarding compliance with the statutory requirements that at least 50% of the funds be used to prevent the need for child abuse and neglect intervention services (Ref. s.46.52(2)(a), Stats.) and that IV-E funds not be used to supplant other federal, state or local funds for program activities (Ref. s. 46.52(2)(b), Stats.). The IV-E program report also includes a worksheet to identify the amount of unspent funds and provide an explanation for underspending. If the actual unspent amount differs significantly from the estimated carry forward amount used by agencies in their IV-E program plans for CY 2002, agencies should submit modifications to their CY 2002 plans to reflect the actual amount of unspent funds that will be carried forward into CY 2002.

The SSF program report includes questions regarding the actual expenditures in each of the required SSF program categories compared with the original planned amount for CY 2001. If actual expenditures were less than the required amount, an explanation must be provided. In addition, agencies are to identify the number of families and children served in each of the SSF program categories. The information on number of families and children served is needed for federal SSF program reporting purposes.

By March 29, 2002 please submit two (2) copies of your annual report, one to DCFS and one to your Office of Strategic Finance Area Administrator. The reports may be submitted in paper form or electronically via e-mail in MS Word. If reports are submitted electronically, any attachments should also be submitted electronically.

Send the DCFS copy to:

Bureau of Programs and Policies
Attn: Carol Vaughn
1 West Wilson Street, Room 518
P.O. Box 8916
Madison, WI 53708
Email =

Send the OSF copy to the Area Administrator for your region.

The CY 2001 report format can be found on the DHFS web site under the listing for this DCFS numbered memo. The format can be downloaded in MS Word and agencies can adapt the report format as needed in developing their CY 2001 report.

Regional Contact:

Area Administrator

Central Office Contact:

Connie Klick
Bureau of Programs and Policies
Phone: 608-266-1489
Fax: 608-264-6750

Attachment:  get acrobat
CY 2001 annual report for CY 2001 pdf format- (17 kb)
CY 2001 annual report for CY 2001 Word format

The Department of Children and Families, protecting children, strengthening families, building communities.