This memo transmits updated materials to use in the determination of eligibility for federal Title IV-E reimbursement of children placed in out-of-home care.
The Division has updated the Title IV-E Eligibility and Reimbursability Policy Manual and the forms used in the determination of IV-E eligibility and reimbursability of children placed in out-of-home care. The changes addressed in the new IV-E policy manual and forms supercede the previously issued policy manual dated February 1999 and forms dated May 1999. These updated materials are to be used effective immediately and earlier versions of the policy manual and forms should be discarded.
IV-E Policy Manual
The IV-E Eligibility and Reimbursability Policy Manual has been updated to address recent changes in federal Title IV-E eligibility and reimbursability policy. The policy and procedures stated in the new policy manual are consistent with the Adoption and Safe Families Act of 1997 and incorporate new Title IV-E regulations under 45 CFR Parts 1355, 1356 and 1357 that were effective March 27, 2000. The policy manual applies to all children and juveniles in out-of-home care.
There are two major concepts within the IV-E program which determine whether federal reimbursement can be claimed for a child - eligibility and reimbursability. The child must be determined IV-E eligible based on income and deprivation criteria applied to the parent(s) or relative(s) from whom the child was removed and procedural requirement must be met for the child. Once determined initially eligible, IV-E eligibility must be annually redetermined for the child over the duration of the out-of-home care episode. The child must also be determined IV-E reimbursable to claim federal reimbursement for the maintenance costs of the child. The reimbursability of the child is contingent on meeting procedural requirements and the child being placed with a reimbursable provider.
The new policy manual addresses the following major changes in eligibility and reimbursability:
Contrary to the welfare: A judicial finding that remaining in the home was contrary to the welfare of the child must be provided in the initial court order authorizing removal of the child from the home, even temporarily, for the child to be IV-E eligible. If the contrary to the welfare language is not provided in the first court order, the child is not eligible for the entire out-of-home care episode.
IV-E Eligibility Forms
Revisions have been made to the CFS-201, CFS-201A, and CFS-205 forms used to determine children eligible and reimbursable for IV-E funding. These revisions accommodate these policy changes as well as make the initial determination, redetermination, and AFDC relatedness forms flow more smoothly. The revised forms allow the eligibility specialist to move quickly through the determination process, answering only the questions relevant to the particular child for whom they are making an eligibility determination. The revised CFS-205 form consolidates the former CFS-205A form worksheet for deemed stepparent income.
The revised IV-E eligibility forms should be used beginning immediately and please discard all earlier versions of the IV-E eligibility forms. The new forms will be used by MAXIMUS, Inc. for those counties participating in the centralized IV-E eligibility unit. Templates related to IV-E eligibility in the WiSACWIS child welfare data system will be updated to be consistent with the revised IV-E eligibility forms.
The new forms can be downloaded from the DHFS web site http://www.dhfs.state.wi.us/forms/index.htm and agencies can make copies of the forms attached to this memo. Agencies wishing to order copies of the forms may do so from the Forms Center in Madison. Forms will be available starting November 15, 2001. A Forms/Publications Requisition, DMT-25, must be filled out to order forms from the Division of Children and Family Services. To avoid problems with filling the request, be sure to indicate the quantity desired, the form number and the form title. Fill in your name and street address in the "ship to" area of the requisition, which will become your shipping label. Send your completed requisition to:
Training and Questions
Training for local agency staff on the new policy manual and forms is currently being provided at several locations around the state. The dates and registration procedure is described in DCFS Info memo 2001-15, dated October 16, 2001. Local agency staff can attend any of the training sessions.
If there are any questions concerning the updated IV-E policy manual and eligibility forms, please call the Title IV-E Hot Line at (608) 267-9647.
Thank you very much for your assistance in this important effort.
Eligibility and Reimbursability Manual