Department of Health and Family Services
Division of Children and Family Services
Division of Supportive Living

October 17, 2001
        CALENDAR YEAR 2002



County Board Chairpersons
County Departments of Community Programs Directors
County Departments of Developmental Disabilities Services Directors
County Departments of Human Services Directors
County Departments of Social Services Directors


Susan N. Dreyfus
Division of Children and Family Services


Sinikka McCabe
Division of Supportive Living

Document Summary

This memo provides the notification of Community Aids allocations for 2002. Counties can use this information to prepare their 2002 budgets.

The purpose of this memo is to provide you with notification of your CY 2002 Community Aids Allocations. Federal action is still pending on block grant funding levels, including the Social Services Block Grant, for federal fiscal year 2002 (October 1, 2001 - September 30, 2002). Community Aids allocation levels may be revised, depending on final federal legislative action. In addition, the funding level for Wisconsin's Substance Abuse Prevention and Treatment Block Grant is subject to federal review of Wisconsin's compliance with federal "Synar" regulations.

The following information is described in this memo:

I.   Background on the 2002 Community Aids Allocation

II.  Attachments

    --Public Participation Process Planning

    --CY 2002 County Community Aids Allocation

    --Community Options Program Detail

I.   Information on CY 2002 Community Aids Allocations

     The attached schedules reflect the anticipated contract amounts for Community Aids
     and other programs

Carry-over Community Aids Funds. A county can carry over up to 3% of the following:

Basic County Allocation

Family Support

Alzheimer’s Family and Caregiver Support

Community Mental Health Block Grant Services

AODA Block Grant

The AODA Block Grant Allocation and Community Mental Health Services Block Grant Allocation funds carried over must be used for their original purpose. The other funds become general carry-over funds and are made available on a one-time basis after the previous years’ contract has been reconciled.

Planning and Budgeting Requirements

Counties must meet the requirements in s.46.031(3)(b) for Departmental approval of a public participation process for counties without a citizen advisory committee. Counties without a citizen advisory committee must use the attached updated version of Form 4 and instructions (Attachment I - Public Participation Planning Process).

Counties are required to submit to the Department a proposed budget. See DCFS Numbered Memo 95-48 for information on this process.

Finally, it should be noted that the Council on Developmental Disabilities (WCDD), under s. 51.437(2)(a)3, Wisconsin Stats., has review and advisory responsibilities on community budgets and plans for programs affecting persons with developmental disabilities. The Council will issue instructions which enable it to carry out these responsibilities.


Basic County Allocation (also see CARS Lines 561 and 681)

The amounts reflect a .604% increase in the BCA. The BCA level reflects our current knowledge of the federal Social Services Block Grant funding level as a component of the BCA. If federal budget decisions differ from our assumptions, the BCA may have to be modified.

Family Support (577)

Additional funding for the program was included in the state budget. The schedule reflects the 2001 funding level for the program. Department and County representatives are discussing options on how to distribute the additional funds.

Community Mental Health Services Block Grant (569)

This is the same amount counties received in 2001.

Substance Abuse/AODA Block Grant (570)

This allocation is the same as the 2001 level.

Alzheimer’s Caregiver Support (381)

This allocation is unchanged from 2001.

Total Matchable

This is the sum of all Community Aids funds which are subject to county match.

BCA Less Match (561)

This is the BCA with the state match portion of the BCA removed. If a county does not spend county matching funds, it is still eligible to receive the funds identified in this column based upon reimbursable Community Aids expenses.

Youth Aids MOE (DSS/HSD Only)

This is the Youth Aids Maintenance Of Effort level which is used in computing the state/county match for human services and social services departments.

State Match/County Match (681)

This amount is based upon 9.89% of all matchable funds.

IV-E Independent Living (360)

Counties will be funded at the same level that they received in CY 2001.

COP/COP-W (367)

The attached charts provide the details for the program. Funds that have been allocated through the relocation project are not included in the attached numbers. The budget included an annual reduction of $2,425,200 in COP based on changes to the CBRF size limit. This reduction reflects the amount of federal dollars that can be earned when people are converted to COP-W from COP. The reduction to the COP base is distributed proportionately based on 100% of the annual costs for those people identified through the HSRS system who were residing in a CBRF over 8 beds and who will now be COP-Waiver eligible. The GPR portion of the reduction to the COP base is being re-allocated through COP-W where it will generate the federal match (the GPR is identified separately, the federal matching funds are included in the federal total).

One-third of the new COP-Waiver funds awarded through the budget process, are included in the attached charts. These funds were awarded based on the community aids formula. The remaining two-thirds of the funding will be allocated later through a formula based on county waiting lists.

NOTE: COP funding for Fond du Lac, La Crosse, Portage and Richland counties have been finalized for the Family Care conversion. COP-W funds for the above counties have been moved to the Family Care appropriation. COP and COP-W funding for Milwaukee Aging may be adjusted when final dollars are determined for the full Family Care conversion.

Kinship Care Assessments (380) and Benefits (377)

Department and County representatives are revising the allocation methodology for the Benefits allocation. The resulting allocations will be available at a later date.

Brain Injury Waver (BIW) (506)

Estimated program costs are calculated using the actual 2001 cost per day for the county and inflated for 2002 and multiplied by the number of slots on the county’s caseload as of July 1, 2001. The contract is based on revenue generated by each slot per diem rate and locally matched federal MA funds above the state matched daily amount. As of July 1, 2000, all slots have a value of $180 per day.

CIP IA (580)

This amount allocated is based on the anticipated actual costs with reimbursement calculated on slot per diem rates and the federal portion of the amount over the per diem rate. The number of slots is based on the county’s caseload as of July 1, 2001. The 2000 actual cost per day for each county was used as the baseline and then inflated for 2002. The CIP IA fully funded per diem rate reflects the rate of $125 per day for all persons in slots created prior to July 1, 1995; $153 per day for slots created from July 1, 1995 through June 30, 1997; $184 per day for slots created July 1, 1997 through June 30, 2000 and $190 per day beginning on July 1, 2000. The federal funds included represent a county’s proportional share of the federal MA funds which cover approximately 60% of all costs above the amount which can be reimbursed by fully matched MA funds. The total does not reflect any local matching funds.

CIP IB (564) and CIP IB Federal (563)

Reimbursement for CIP IB (564) is based on the average daily claims, which must be less than or equal to the state per diem rate ($48.33) for program participants. The CIP IB federal (563) amount includes the federal share of any costs exceeding the state per diem rate for CIP IB and the federal portion of locally matched slots. If the average daily claim for program participants equals less than the state per diem rate, any unused funds will be applied to the CIP IB federal line (local match slots) to provide MA match during the year-end contract reconciliation. The number of slots for both lines is based on the county’s caseload as of July 1, 2001. The 2000 actual cost per day for each county was used as the baseline and then inflated for 2002. The totals do not reflect any local matching funds.

CSLA (539)

These amounts are allocated based on the 2002 estimated costs. The 2000 actual cost per day for each county was used as the baseline and then inflated for 2002. The number of slots is based on the county’s caseload as of July 1, 2001. Since CSLA does not have a per diem rate the allocation is for the federal portion of approximately 60% of costs. The total does not reflect any local matching funds.

CIP II (384)

The CIP II allocations are based upon nursing home bed closures. These funds are reported on CARS Profile 384. (COP-W funds are reported on CARS Profile 382). The CIP II allocations are based upon current caseload data and will be updated for the final CY 2002 contract.

NOTE: COP/COP-W funds for Fond du Lac, La Crosse, Milwaukee Aging, Richland and Portage counties are not included on this schedule. These dollars have been moved to Family Care.

Foster Care Continuation (365)

These funds are allocated to counties on a client-specific basis. The dollar amount shown may change based upon the number of people served.

IMD Regular Allocation (559)

These funds are awarded to counties when they relocate a person from an IMD to the community and the IMD bed is closed.

IMD Special Relocation/OBRA Relocation Funds (571)

These funds are available to counties for the relocation of individuals from nursing homes or IMD’s who have a mental illness and between the ages of 22-64.

IMD Continuing Placement/MA Card Cost (572)

These funds assist with costs of care and treatment for persons 22-64 years old who have a mental illness and reside in a nursing home declared an IMD.

Other Programs

The schedule also contains 2002 allocations for programs only available in certain counties. The requirements for these programs are similar to 2001 requirements.


Counties are to use this information to prepare their 2002 budgets. The budget for Community Aids funds is due to your Area Administrator on December 1, 2001.


Paul Minkus
(608) 266-8420


Area Administrators/Assistant Area Administrators
Bureau Directors
Program Office Directors/Section Chiefs
Tribal Chairpersons/Human Services Facilitators



Attachment I




Public Participation
Planning Process


        (1)                                               (2)                                               (3)

      Date                                         Activity                                     Regional Office


Column (1): Date

Indicate the date of the proposed activity. Be as specific as possible. If you are unable to give a specific date now, then indicate a time frame (e.g., June 3-6). As specific dates become known, forward this information to the Regional Office so they may update their copy of the plan.


Column (2): Activities

Each activity that the agency will carry out during the plan’s period should be described in this space. The description should include the nature of the activity, the agencies involved
e.g., Aging and Public Health Nurse as well as DSS), the location of the activity, the target group of the activity (e.g., about whom and from whom information is sought).

Column (3): Regional Office Monitoring

Agencies do not complete this column. This column will be used by the DHFS Regional Office to check off and/or comment on the Implementation of the activities.


The Department of Children and Families, protecting children, strengthening families, building communities.