This memo includes the annual report requirements for CY 2000 services, expenditures and outcomes under the Title IV-E Incentive Funds and Safe and Stable Families programs. CY 2000 reports must be submitted to the Department by March 30, 2001.
This memo provides instructions for agencies to develop your annual reports for Title IV-E Incentive Funds and Safe and Stable Families (SSF) program activity in calendar year 2000. Reports for CY 2000 are due to the Department of Health and Family Services (DHFS) by March 30, 2001. Agencies may submit separate reports or a combined annual report for both programs.
Attached is the format to use in developing your report. The annual report consists of questions specific to either the IV-E or SSF programs and a project description sheet that applies to both programs. The report format is posted to the DHFS Web site as an attachment to this memo and can be downloaded to facilitate the development of your CY 2000 report.
The IV-E program report includes the following:
The SSF program report includes the following:
For both programs, the annual report includes a table for agencies to list the specific projects or services funded under their IV-E or SSF programs. The table includes a breakdown of how funds were used by program category or type of service along with the amount of funds allocated and spent for each project funded in CY 2000. In addition, agencies must describe the outcomes that each project was intended to achieve along with the level of success in achieving those outcomes during CY 2000. Agencies should refer to the CY 2001 plan instructions for the IV-E and SSF programs in DCFS Memo 2000-14 (also posted to the DHFS Web site) for direction on what program categories to use for projects and how to describe project outcomes.
The information from the CY 2000 reports will be used for program monitoring purposes and for ongoing evaluation of the IV-E Incentive and SSF programs.
DCFS will be implementing a multi-year plan format for the IV-E and SSF programs beginning with CY 2002 through 2004. As with CY 2001, counties will have the option to submit a combined plan for both programs. Instructions for the multi-year plan will be sent out via numbered memo later this year. Agencies will continue to submit annual reports for their IV-E and SSF programs similar to the format for the CY 2000 annual report.
By March 30, 2001, please submit two (2) copies of your annual report, one to DCFS and one to your Office of Strategic Finance Area Administrator. The reports may be submitted in paper form or electronically via e-mail in MS Word. If reports are submitted electronically, any attachments should also be submitted electronically.
The format for the CY 2000 report can be found on the DHFS Web site under the listing for this DCFS numbered memo. The format can be downloaded in MS Word and agencies can adapt the report format to meet their local needs in developing their CY 2000 report. The instructions for the CY 2001 plan, which should be used for reference, can be found under the listing for DCFS Memo 2000-14, at: http://www.dhfs.state.wi.us/dcfs_info/num_memos/index.htm